Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to extend an existing contract - Public Works Department, 21RFP131557K-DB, Design/Build Services for Big Creek Water Reclamation Facility (WRF) Standby Generator System Project with the Georgia Power Company (Atlanta, GA) for an extension of time only to continue to provide installation and testing for power generation facilities at the Big Creek WRF at no additional cost. Effective upon BOC approval.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background The Fulton County Board of Commissioners awarded a contract to the Georgia Power Company (“Georgia Power”) in the amount of $12,879,472.00 through Agenda Item No. 22-0063 at the January 19, 2022 meeting to provide design/build services for the power generation system at the Big Creek Water Reclamation Facility. Public Works Staff anticipated additional coordination would be required between the Joint Venture managing the overall project and Georgia Power to ensure everything within the scope of work would be completed as it related to the overall project schedule. This Agenda Item is the result of those continued conversations and the understanding between Public Works Staff, the Joint Venture, and Georgia Power.
Scope of Work: This request is for a time-only extension to contract 21RFP131557K-DB with no changes to the current scope of work or contractual expectations. Approval of this extension will align all remaining activities under the contract with the overall schedule for the Big Creek Upgrade/Expansion and will allow for testing under typical flow conditions and loading.
Community Impact: There are no immediate impacts to the community anticipated from this action item.
Department Recommendation: The Public Works Department recommends approval of this Item.
Project Implications: This extension will allow the Georgia Power contract to align with the overall project schedule for the Big Creek Upgrade/Expansion and move the anticipated completion date from November 4, 2024 to March 21,2025.
Community Issues/Concerns: No community issues or concerns with this item have been identified.
Department Issues/Concerns: Completing the Big Creek WRF expansion and upgrade will become extremely difficult if this action is not approved. Georgia Power has several items within the scope of work that have not been completed. Testing on the installed equipment and additional safety related items have also not been completed. Georgia Power’s work provides all of the primary and auxiliary power required to operate the plant. Ensuring this work has been completed and provides sufficient power to adequately continue the treatment process is required for a successful project.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0063 |
1/19/2022 |
$12,879,472.00 |
|
Amendment No. 1 |
Code 102-364 |
1/03/2024 |
$.00 |
|
Amendment No. 2 |
Code 102-364 |
4/11/2024 |
$.00 |
|
Amendment No. 3 |
24-0349 |
5/15/2024 |
$.00 |
|
Amendment No. 4 |
|
|
$.00 |
|
Total Revised Amount |
|
|
$12,879,472.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: Time Extension
Prime Vendor: Georgia Power Company
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: Time Extension
Total Contract Value: Time Extension
Total Certified Value: 0.00
Exhibits Attached
Exhibit 1: Extension Agreement to Form of Contract
Exhibit 2: Performance Evaluation
Contact Information
title
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$12,879,472.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$0.00 |
|
TOTAL: |
$12,879,472.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-S158: Water & Sewer R&E, Public Works, Big Creek Generator
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 137 Days from BOC Approval |
|
Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 97
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
5/9/2024 |
8/8/2024 |