Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, Bid#23ITB138304C-JNJ, Standby Fencing Installation and Repair in the amount of $200,000.00 with Allied Fence Company, Inc. (Mableton, GA) to provide standby fencing installation and repair on an “as needed” basis for Fulton County. Effective dates: January 1, 2024, through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval of lowest responsible bidder for Standby Fencing Installation and Repair on an “as needed” basis for Fulton County for FY2024.
Scope of Work: This contract furnishes all materials, labor, tools, equipment, and appurtenances necessary to provide standby fencing, installation of new fence and replacement of existing fencing on an “as needed” basis for Fulton County facilities. The fencing types consist of chain link, ornamental iron, and steel fencing.
Community Impact: This contract ensures the security of County properties.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible bidder to provide standby installation of new fence and replacement of existing fencing for all Fulton County facilities on an “as needed” basis for Fulton County for fiscal year 2024.
Procedure for Basis of Award:
The recommendation for the award is based on bidders’ prices per Sections. Section A: Chain Link (galvanized & vinyl coated) Fence and Section B: Ornamental Iron and Steel Fence, which includes the Contractor’s calculation from a given estimated annual project number for new installation and repair cost, per hourly rate, number of laborers, number of required hours, and total materials cost for each similar project to provide standby fencing installation and repair for Fulton County facilities for FY2024.
The Department received and evaluated two (2) bids to the solicitation. Allied Fence Company, Inc. submitted the overall lowest bid in the amount of $89,029.00 and Stembridge Custom Metals, Inc. submitted the next lowest bid in the amount of $138,716.00. Therefore, after careful review, we recommend Allied Fence Company, Inc. as the lowest responsive and responsible bidder to provide on-site standby installation and repair services Countywide for FY2024. Allied Fence has the current contract with Fulton County and has performed very good and highly competent as a fencing contractor for Fulton County as stated in their performance report.
This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified adopted for FY2024.
This is a time and material contract. The requested spending authority in the total amount of $200,000.00 covers the cost for materials and labor hours for the replacement and maintenance repairs for installation of galvanized chain link fencing for FY2024.
Historical Expenditures:
FY2023: The County expenditure as of 9/12/2023, $46,886.00
FY2022: The County spent $23,149.00
FY2021: The County spent $252,066.10
FY2020: The County spent $210,514.75
FY2019: The County spent $176,992.00
FY2018: The County spent $36,904.00
FY2017: The County spent $49,561.00
Project Implications: This contract requires specialty tools, equipment, training, and skills. If not approved, fencing repairs and installation will not be performed in a timely or cost-effective manner and the County will be unable to secure generators and HVAC systems at County facilities to prevent theft and vandalism.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this new contract is not approved, the County cannot provide standby fencing installation and repair services to secure Fulton County facilities for FY2024.
Contract Modification New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Allied Fence Company, Inc.
Prime Status: Non-Minority
Location: Mableton, GA
County: Cobb County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$200,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$200,000.00 This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM Pay as You Go capital program, FCURA bond, and end-user/departmental operating/capital funding as identified” adopted for FY2024. Purchase Order will be guided by the available adopted FY2024 Pay as you Go funding.
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 94
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2023 |
6/30/2023 |