File #: 24-0732    Version: 1 Name:
Type: CM Action Item - Health and Human Services Status: Passed
File created: 8/1/2024 In control: Board of Commissioners
On agenda: 11/6/2024 Final action: 11/6/2024
Title: Request approval to renew an existing contract - Department Public Works, 23ITBC100523A-KM, Water Meters in an amount not to exceed $300,000.00 with Delta Municipal Supply Company (Braselton, GA) to provide water meters. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
Attachments: 1. Exhibit 1: Contract Renewal Agreement, 2. Exhibit 2: Contract Renewal Evaluation Form, 3. Exhibit 3: Performance Evaluation

 

Department

Public Works

 

Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)

title

 

Request approval to renew an existing contract - Department Public Works, 23ITBC100523A-KM, Water Meters in an amount not to exceed $300,000.00 with Delta Municipal Supply Company (Braselton, GA) to provide water meters. This action exercises the first of two renewal options. One renewal option remains.  Effective dates: January 1, 2025, through December 31, 2025.  (APPROVED)

body

                     
Requirement for Board Action
(Cite specific Board policy, statute or code requirement)

In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.

 

Strategic Priority Area related to this item (If yes, note strategic priority area below)

Health and Human Services

 

Commission Districts Affected

All Districts                     

District 1                     

District 2                     

District 3                     

District 4                     

District 5                     

District 6                     


Is this a purchasing item?

Yes

 

Summary & Background:

 

Scope of Work: This contract provides water meters to be installed at new water service connections and for repairs and replacement of meters at current service locations.

 

Community Impact: Failure to procure/maintain these items in stock can negatively impact the operational support the Water Services Division has to install water meters in a timely manner.  If the meters are not procured efficiently, negative constituent or client health and billing issues can ensue.

 

Department Recommendation: The Department of Public Works recommends renewal of the existing contract.

 

Project Implications: The efficient procurement of water meters is necessary to ensure accurate billing of water consumption for all water system customers.

 

Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.

 

Department Issues/Concerns: The Department has no issues/concerns regarding this agenda item.

 

Contract Modification:

 

Current Contract History

BOC Item

Date

Dollar Amount

Original Award Amount

23-0956

12/20/2023

$1,500,000.00

1st Renewal

 

 

$300,000.00

Total Revised Amount

 

 

$1,800,000.00

Contract & Compliance Information (Provide Contractor and Subcontractor details.)

Contract Value:                                          $300,000.00

Prime Vendor:                                          Delta Municipal Supply Co.

Prime Status:                                          Non-Minority

Location:                                                               Braselton, GA

County:                                                               Braselton County

Prime Value:                                          $300,000.00 or 100.00%   

 

Subcontractor:                                          None

 

Total Contract Value:                     $300,000.00 or 100%

Total Certified Value:                     $0.00

 

Exhibits Attached

Exhibit 1: Contract Renewal Agreement

Exhibit 2: Contract Renewal Evaluation Form

Exhibit 3: Performance Evaluation

 

Contact Information (Type Name, Title, Agency and Phone)
title

Nick Ammons, Deputy Director, Public Works, 404-612-7530

 

Contract Attached
title

No


Previous Contracts

title

Yes

 

Total Contract Value

Original Approved Amount:

$1,500,000.00

Previous Adjustments:

$0.00

This Request:

$300,000.00

TOTAL:

$1,800,000.00


Grant Information Summary

Amount Requested:

 

Cash

Match Required:

 

In-Kind

Start Date:

 

Approval to Award

End Date:

 

Apply & Accept

Match Account $:

 

 

 


Fiscal Impact / Funding Source

Funding Line 1:

203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $300,000.00.

Key Contract Terms

Start Date: 1/1/2025

End Date: 12/31/2025

Cost Adjustment:

Renewal/Extension Terms: 1 renewal option remains


Overall Contractor Performance Rating: 88

Would you select/recommend this vendor again?

Yes

 

Report Period Start:

Report Period End:

5/1/2024

7/31/2024