Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Public Works, 24ITB230702A-BKJ, Valve Assessment in the amount of $600,000.00 with Pure Technologies U.S., Inc. d/b/a Wachs Water Services (Buffalo Grove, IL) to provide valve condition assessment services. Effective upon execution of contract through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract will furnish all materials, labor, tools, equipment and appurtenances necessary to perform a water valve evaluation, improvement and information program.
Scope of Work: This project will focus on the assessment and documentation of valves and fire hydrants throughout the North Fulton water service area. The contractor will be responsible for locating, accessing, and cleaning the valve structures as well as cycling the valves within agreed-upon torque limits. Additionally, the contractor will collect sufficient attributes per valve for inventory and GIS location purposes and document any additional work orders that may be necessary to bring a valve back to full operability. These work orders will be analyzed and prioritized by the contractor and the County to develop a plan for addressing each inoperable valve. This will allow the County to further develop a comprehensive database of all water valve locations, incorporate their attribute data, and allow staff to prioritize repair activities.
Community Impact: This project enhances the operability of water distribution system valves within the transmission and distribution water main lines and allows for staff to isolate water main breaks more quickly.
Department Recommendation: The Department of Purchasing & Contract Compliance deemed the apparent low bidder non-responsive for failure to bid all lines as required by the ITB document. Therefore, the Department of Public Works recommends approval of a contract with the next lowest responsible bidder, Pure Technologies U.S., Inc., d/b/a Wachs Water Services.
Project Implications: The project was included in the 2024 budget for Public Works and will be managed by existing staff.
Community Issues/Concerns: Public Works is not aware of any community issues or concerns.
Department Issues/Concerns: Public Works does not have any issues or concerns.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $600,000.00
Prime Vendor: Pure Technologies, U.S. Inc., d/b/a Wachs Water Services
Prime Status: Non-Minority
Location: Columbia, MD
County: Howard County
Prime Value: $600,000.00 or 100.00%
Total Contract Value: $600,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation Letter
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works (404) 612-7530
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$600,000.00 |
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TOTAL: |
$600,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R&E, Public Works, Professional Services - $600,000.00
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Key Contract Terms |
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Start Date: Upon execution of contract |
End Date: 12/31/2024 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: 2 renewal options |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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