Department
Real Estate and Asset Management
Requested Action
title
Request approval of a Resolution to approve a Facilities Use Agreement between Fulton County, Georgia, and the Atlanta Independent School System for Election Polling Locations; to authorize the Chairman to execute the Facilities Use Agreement and related documents; to authorize the County Attorney to approve the Facilities Use Agreement and related documents as to form and to make modifications as necessary prior to execution. Effective upon approval through December 31, 2025, with four, one-year renewal options.
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Requirement for Board Action
According to O.C.G.A. § 36-60-13, each county or municipality in this state shall be authorized to enter into multiyear lease, purchase, or lease purchase contracts of all kinds for the acquisition of goods materials, real and personal property, services and supplies and O.C.G.A. § 36-10-1 requires that all contracts entered into by the county governing authority with other persons in behalf of the county shall be in writing and entered on its minutes.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background
Scope of Work: The Fulton County Department of Registration and Elections and the Department of Real Estate and Asset Management (DREAM) have negotiated mutually acceptable terms with Atlanta Independent School System to utilize multiple Atlanta Public School properties as polling locations when elections are held in the County.
An agreement between Fulton County and the Atlanta Independent School System, operating as Atlanta Public Schools, is being implemented to formalize the terms in which Fulton County’s Department of Elections will be permitted access and use of select school facilities as polling locations. During the initial Facilities Use Agreement term and all permitted renewal terms of the Facilities Use Agreement, Fulton County will be allowed to manage and conduct national, state, county, and municipal elections.
The initial term of the Facility Use Agreement shall become effective upon the approval of the Fulton Board of Commissioners and the agreement has four (4) optional one-year renewal periods. Fulton County will not be required to make rental payments during the initial or any permitted renewal term of the agreement. Approval of the Fulton County Board of Commissioners is being requested to formally acknowledge acceptance of the terms included in the Facilities Use Agreement with Atlanta Independent School System.
Community Impact: Multiple Atlanta Public School facilities have been identified to ensure easy access to polling locations for voters within Fulton County. Approval of the Facilities Use Agreement is necessary for continued use of select Atlanta Public School facilities as polling locations when elections are held in Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management and the Department of Registration and Elections recommend approval of a Facilities Use Agreement with the Atlanta Independent School System for continued use of select school facilities as polling locations.
Project Implications: Approval of a Facilities Use Agreement with the Atlanta Independent School System is necessary to formalize the terms of use and occupancy of select Atlanta Public School facilities as polling locations.
Community Issues/Concerns: None
Department Issues/Concerns: None
Fiscal Impact / Funding Source
Incidental billings for use of Atlanta Public School Facilities will be funded through the current FY25 budget of Registration and Elections.
1. Funding line: 100-265-2654-1121 $1,064 - JUNE APS poll site custodial and security expense estimate
2. Funding line: 100-265-2655-1121 - $1,064 - JULY APS poll site custodial and security expense estimate