Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest bidder - Department of Public Works, 26ITB1640964A-KM, Commercial Meter Replacement and Register Changeout Program in an amount not to exceed $359,749.00 with Wade Coots Company, Inc. (Austell, GA), to provide water meter replacement and meter register changeout of businesses in the Cities of Milton, Alpharetta, Johns Creek, and a portion of Roswell (Zone 7). Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
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All Districts |
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District 1 |
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District 2 |
x |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background:
Scope of Work: The contractor is responsible for replacing 625 water meters and performing 45 meter-register changeouts in businesses in the Cities of Milton, Alpharetta, John Creek, and a portion of Roswell (Zone 7) as part of the transition to Advanced Meter Infrastructure (AMI), to be completed over a 3-month period. Fulton County will provide the water meters and certain materials necessary for the replacement of fittings and uniflanges on an as-needed basis to support timely completion of the work. Any County-provided materials utilized by the contractor will be deducted from the contractor’s invoices to ensure accurate cost accounting.
Community Impact: The total conversion of the commercial area to AMI directly supports a more reliable, accurate, and modernized water system for businesses in the North Fulton area. Transitioning to AMI has been shown to reduce billing errors and improve operational efficiency.
Department Recommendation: The Department of Public Works recommends approval.
Project Implications: This project will improve the accuracy and reliability of water usage in the commercial area, streamline meter-reading operations, and support broader system modernization.
Community Issues/Concerns: No community issues/concerns have been raised by constituents.
Department Issues/Concerns: The Department of Public Works does not have any issues or concerns with this contract award.
Contract Modifications: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $359,749.00
Prime Vendor: Wade Coots Company, Inc.
Prime Status: Non-Minority
Location: Austell, GA
County: Cobb County
Prime Value: $215,849.40 or 60.00%
Subcontractor: UWS, Inc.
Subcontractor Status: Non-Minority
Location: Trion, GA
County: Chattooga County
Contract Value: $143,899.60 or 40.00%
Total Contract Value: $359,749.00 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Department Recommendation Memo
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
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Adriana Bustillos, Deputy Director, Public Works, 404-612-7407
Contract Attached
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No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$359,749.00 |
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TOTAL: |
$359,749.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-W046: Public Works, Water Meter Replacement - $359,749.00
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Key Contract Terms |
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Start Date: BOC approval |
End Date: Click here to enter a date. |
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Cost Adjustment: |
Renewal/Extension Terms: No options |
Overall Contractor Performance Rating: Vendor Memo
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |