Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of Task Order 2 - Department of Real Estate and Asset Management, 23ITB138741K-JAJ, Task Order Contract for Minor Construction Projects in an amount not to exceed $484,800.00 with Hawk Construction Company, LLC (Ellenwood, GA), to facilitate the repair of 101 jail cell doors and damaged cell walls located in jail housing unit 5 South at the Main Jail facility. Effective upon BOC approval until project completion as determined by the County.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-360, request for approval of Task Orders exceeding $500,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Hawk Construction LLC is one of DREAM’s standby construction contractors that has performed all cell door and wall repairs throughout the Main Jail facility as a part of the overall jail bridging/blitz program. DREAM requests approval of a task order for the repair of 101 cell doors and walls that have been damaged by inmates.
Scope of Work: This contract provides standby “Task Order Contracts for Minor Construction Projects” which allows the County to complete small construction projects in a timely manner. The scope of work includes a collection of detailed repair and construction tasks and specifications that have established unit prices. It is placed with a General Contractor for the accomplishment of repair, alteration, modernization, maintenance, rehabilitation, construction, etc. of buildings, structures, or other real property. Ordering is accomplished by means of issuance of a Work Order against the contract. The general contractors are to furnish all management, design, labor, materials, tools, equipment, architectural and engineering support, and appurtenances needed to perform the work authorized by work orders issued under this contract.
Community Impact: Functional cell doors at the Fulton County Jail are necessary to ensure the safety of both jail residents and staff.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The project management is coordinated by the Department of Real Estate and Asset Management Building Maintenance Team.
Project Implications: Repairs associated with this request provide the Sheriff’s Office the security needed for staff to effectively operate the jail facility and extend the life of the building asset.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this task order is not approved, the jail blitz program will be delayed as functional cell doors are critical for the occupancy of housing units.
Contract Modification
(B) Hawk Construction Company, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0014 |
1/10/24 |
$1,200,000.00 |
|
Increase Spending Authority No. 1 |
24-0540 |
8/21/24 |
$300,000.00 |
|
Task Order No. 1 |
24-0748 |
11/6/24 |
$277,000.00 |
|
Task Order No. 2 |
|
|
$484,800.00 |
|
Total Revised Amount |
|
|
$2,261,800.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $484,800.00
Prime Vendor: Hawk Construction Company, LLC
Prime Status: African American Male Business Enterprise
Location: Ellenwood, GA
County: DeKalb County
Prime Value: $484.800.00 or 100.00%
Subcontractor Value: TBD
Subcontractors: The Contractor must identify the subcontractors that will be utilized for this project.
Total Contract Value: $484,800.00 or 100.00%
Total Certified Value: $484,800.00 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Task Order No. 2 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$1,200,000.00 |
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Previous Adjustments: |
$577,000.00 |
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This Request: |
$484,800.00 |
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TOTAL: |
$2,261,800.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-J005: Capital, Real Estate and Asset Management, Jail Bridging Program- $484,800.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |