Department
Real Estate and Asset Management
Requested Action
title
Request approval to close out a contract - Department of Real Estate and Asset Management, Bid#21ITB130447C-GS, Janitorial Services for Selected Fulton County Facilities (Groups E, F, G, H & I) in the amount not to exceed $28,868.00 with American Facility Services, Inc. (Alpharetta, GA), to cover the final payment for continued janitorial services rendered in April 2025 for Group I (North & South Service Centers, the new Animal Services Facility & Airport Rescue Fire Fighting “ARFF”) until new contracts under 24ITB110124C-MH were fully executed for FY2025. Effective upon BOC approval.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-416(g), the purpose of the closeout process is to verify that both parties to the contract have fulfilled their contractual obligations and that there are no responsibilities remaining. A contract is completed when all goods and services have been received and accepted; all reports have been delivered and accepted; all administrative actions have been accomplished; all county furnished equipment and material has been returned; and final payment has been made to the contractor.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to close out a contract to allow the final payment of invoices in the total amount of $28,868.00 that were not covered under the original 90-Day Extension to (C) American Facility Services, Inc. for services rendered in April 2025 for janitorial services for Group I (North & South Service Centers, the new Animal Services Facility & Airport Recue Fire Fighting “ARFF”), with a total cleanable square footage of 207,377.
Scope of Work: The Janitorial Contractors shall furnish all materials, labor, tools, janitorial equipment, cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality janitorial services at these facilities which consists of:
Group I (Service Centers) - Consists of five (5) facilities: North Service Center, South Service Center, Animal Services Facility, Fulton County Board of Health at 4700, and Airport Recue Fire Fighting (ARFF) with a total of 207,377 cleanable sq. ft.
Community Impact: The overall community impact is to provide clean and sanitary facilities for the selected facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of close out of contract.
Project Implications: This contract is designed to provide and maintain clean and sanitary County facilities. The effective cleaning program is critical component to keeping a healthy and productive environment.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this close out contract is not approved, the Department will not be able to pay final payment of invoices for services rendered that were not covered under the original 90-Day Extension in April 2025 for janitorial services for Group I (North & South Service Centers, the new Animal Services Facility & Airport Rescue Fire Fighting “AARF”).
Contract Modification
|
CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
|
Original Contract Amount |
22-0150 |
3/2/2022 |
$140,059.00 |
|
1st Renewal |
22-0820 |
11/2/2022 |
$187,146.00 |
|
Contract Amendment No.1 |
23-0778 |
11/1/2023 |
$18,259.33 |
|
2nd Renewal |
22-0682 |
9/21/2022 |
$92,073.00 |
|
Contract Amendment No.2 |
24-0195 |
3/20/2024 |
$7,200.00 |
|
90 Day Extension No. 1 |
102-364(e) |
1/1/2025 |
$111,352.96 |
|
Contract Close-Out |
|
|
$28,868.00 |
|
Total Revised Amount |
|
|
$584,958.29 |
Contract & Compliance Information
Total Contract Value: $28,868.00
Contract Value: $28,868.00
Prime Vendor: American Facility Services, Inc
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $28,868.00 or 100.00%
Total Contract Value: $28,868.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendment No. 3 to Form of Contract
Exhibit 2: Janitorial Services Invoices for April
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$140,059.00 |
|
Previous Adjustments: |
$416,031.29 |
|
This Request: |
$28,868.00 |
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TOTAL: |
$584,958.29 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- $28,868.00
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Key Contract Terms |
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Start Date: N/A |
End Date: N/A |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |