Department
Information Technology
Requested Action
title
Request approval to renew an existing contract - Department of Information Technology (FCIT), 25RFP1351128B-RT, Countywide Audio-Visual Services and Systems in a total amount not to exceed $1,606,890.48 with (A) AVI Systems, (Atlanta, GA) in an amount not to exceed $803,445.24; and (B) Summit Solutionz, Inc. (Norcross, GA) in an amount not to exceed $803,445.24, to provide Countywide audio-visual systems, equipment, support, and services. This action exercises renewal one of three renewal options. Two renewal options remain. Effective dates: January 1, 2026 through December 31, 2026. (APPROVED)
body
Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Fulton County operates multiple facilities that require new audio-visual systems and upgrades to existing systems.
Scope of Work: This contract will provide products and services for the installation and maintenance of Fulton County audio visual systems. The work will include installation of products, wiring, cabinetry, electrical and sound systems associated with the audio-visual needs of the various County agencies.
Community Impact: This service will offer improved systems, provide better communication and visualization options for citizens utilizing libraries and County facilities.
Department Recommendation: FCIT recommends approval of this request.
Project Implications: The approval of this contract will allow necessary audio-visual systems operational/maintenance support, modernizing and refreshing technology.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: FCIT has no community issues/concerns.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
25-0301 |
4/16/2025 |
$803,445.24 |
|
1st Renewal |
|
|
$803,445.24 |
|
Total Award Amount |
|
|
$1,606,890.48 |
Contract Value: $1,606,890.48
(A)
Prime Value: $803,445.24
Prime Vendor: Audio Visual Innovations, Inc. (AVI-SPL, LLC)
Prime Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Prime Value: $803,445.24 or 100.00%
Total Contract Value: $803,445.24 or 100.00%
Total Certified Value: $0.00%
(B)
Prime Value: $803,445.24
Prime Vendor: Summit Solutionz
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $482,067.14 or 60.00%
Subcontractor: Anderson Technologies
Subcontractor Status: Hispanic Male Business
Location: Lawrenceville, GA
County: Gwinnett County
Contract Value: $321,378.10 or 40.00%
Total Contract Value: $803,445.24 or 100.00%
Total Certified Value: $321,378.10 or 40.00%
Grand Contract Total: $1,606,890.48 or 100.00%
Grand Certified Value: $321,378.10 or 40.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluations
Exhibit 3: Contract Renewal Evaluation Form
Contact Information title
Kevin Kerrigan, Chief Information Officer, Information Technology, 404-612-0057
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,606,890.48 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$1,606,890.48 |
|
Total |
$3,213,780.94 |
Fiscal Impact / Funding Source
Funding Line 1:
Will be provided by agencies requesting systems and services
|
Key Contract Terms |
|
Start Date: 1/1/2026 |
End Date: 12/31/2026 |
|
Cost Adjustment: |
Renewal/Extension Terms: Two renewal options remain |
Overall Contractor Performance Rating:
AVI Systems 85
Summit Solutionz 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
8/1/2025 |
10/31/2025 |