Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidders - Department of Information Technology, 23ITB140062B-PS, Countywide Structured Cabling and Physical Security in a total amount not to exceed $6,966,300.00 with (A) GC&E Systems Group, Inc. (Norcross, GA) in the amount not to exceed $4,528,095.00; and (B) NetPlanner Systems, Inc. (Peachtree Corners, GA) in the amount not to exceed $2,438,205.00 to provide countywide structured cabling services. Effective upon execution of contract through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract will provide the county with cabling products and services to meet the requirements as delineated within the Scope of Work. The County has explicit requirements encompassing Structured Cabling and Physical Security services to support operational and capital projects to include day-to-day departmental requirements and ongoing requirements to facilitate moves, additions, and changes to its voice, data, video surveillance and card access control infrastructure components. We adopted a multi-vendor strategy to heighten value for Fulton County by reducing the risk of single-vendor dependencies (capability or capacity) and spur competition.
Scope of Work: Providing products and services supporting Fulton County Structured Cabling and Physical Security (Access Control and Video Surveillance) Infrastructure. Providing products for the installation and maintenance of Fulton County main distribution frames (MDF's), intermediate distribution frames (IDF's), Data Center, and other cable distribution requirements. This includes installation of inside and outside plant structured cabling as well as associated equipment and services to support the cabling and its operability. The installations will comprise of Voice, Data, Video Surveillance and Physical Access Control System cabling infrastructures. Cabling types will consist of copper, fiber, low and high voltage electrical to include new buildings and renovations, as well as additions to and repair of existing cabling systems. Products and services will be provided by the selected vendor, on demand, and as determined by Fulton County.
Community Impact: The approval of this item will allow community projects within the county’s public facilities to continue as scheduled. Provide cabling and physical security infrastructure supporting technology and safety contributing to the quality of life for both individuals and groups in the community.
Department Recommendation: Information Technology recommends the award be made to the lowest two responsive/responsible bidders (primary and secondary) meeting the objectives outlined within the ITB and were fully compliant with the bid criteria. The apparent low bidder was deemed non-responsive for failure to submit pricing for all items listed as required by the ITB, Section 2, Bid Form.
Project Implications: If the Board action is not approved the County will not be able to continue with operational and capital projects within county buildings and Infrastructure improvement plans without a valid cabling contract.
Community Issues/Concerns: There are no community concerns with this item.
Department Issues/Concerns: The Countywide Structured Cabling and Physical Security contract is essential to FCIT to ensure consistency, standardization, and quality of structured cabling physical security infrastructures throughout facilities all over the County.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: 6,966,300.00
(A)
Contract Value: $4,528,095.00
Prime Vendor: GC&E systems Group, Inc.
Prime Status: Native American Male Business Enterprise
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $3,531,914.10 or 78.00%
Subcontractor: Divine Solutions
Subcontractor Status: African American Male Business Enterprise
Location: Stone Mountain, GA
County: DeKalb County
Contract Value: $543,371.40 or 12.00%
Subcontractor: Shiflett Enterprise, Inc.
Subcontractor Status: White Female Business Enterprise
Location: Newman, GA
County: Coweta County
Contract Value: $452,809.50 or 10.00%
Total Contract Value: $4,528,095.00 or 100.00%
Total Certified Value: $4,528,095.00 or 100.00%
(B)
Contract Value: $2,438,205.00
Prime Vendor: Net Planner
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $1,645,788.38 or 67.50%
Subcontractor: Integrated Communication Network, Inc
Subcontractor Status: African American Male Business Enterprise
Location: Stonecrest, GA
County: DeKalb County
Contract Value: $731,461.50 or 30.00
Subcontractor: 5 Points Electrical, Inc.
Subcontractor Status: Asian American Male Business Enterprise
Location: Norcross, GA
County: Gwinnett County
Contract Value: $60,955.13 or 2.50%
Total Contract Value: $2,438,205.00 or 100.00%
Total Certified Value: $792,416.63 or 32.50%
Grand Contract Total: $6,966,300.00 or 100.00%
Grand Certified Value: $5,320,511.63 or 76.38%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation
Exhibit 2: Performance Evaluations
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, Information Technology - 404-612-0057
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$6,966,300.00 |
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TOTAL: |
$6,966,300.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
Funding provided by agencies requesting products and services - $6,966,300.00
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Key Contract Terms |
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Start Date: Effective upon execution of contract |
End Date: 12/31/2024 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: Two Renewal Options |
Overall Contractor Performance Rating:
GC&E Systems Group, Inc. 85
NetPlanner Systems, Inc. New Vendor
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2023 |
12/31/2023 |