Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to utilize Cooperative Purchasing - Department of Real Estate and Asset Management, National Cooperative Contract #192163, a Master Agreement Contract for Maintenance, Repair, Operating (MRO) Supplies, Industrial Supplies and Related Products and Services in the amount of $49,999.00 with WW Grainger (Norcross, GA), to purchase mission critical parts including pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment and related items in support of DREAM Building Construction and Facilities Maintenance Divisions and other Countywide Departments. Effective January 1, 2022, through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-455, requests for approval to utilize cooperative purchasing or GSA purchase contracts of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to utilize Cooperative Purchasing Contract to purchase maintenance, repair, operating (MRO) mission critical supplies, and related items in support of DREAM’s Construction and Facilities Maintenance Divisions for FY2022.
Scope of Work: The supplier offers supplies, but not limited to such items as: pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment and related items and any other miscellaneous MRO supplies.
The key benefits of this contract include the following:
• A total of 29 key categories represented with a minimum discount of 5% off of Grainger Contract Reference Price (CRP)
• Nationwide 3,600 item Core List of most frequently purchased items
• KeepStock® - A Managed Inventory Solution
• One-stop purchasing
• Local stocking
• On-hand inventory reduction
• Broad assortment of supplies Same-day shipping*
• 24/7 online ordering
• Dedicated Grainger Government sales team
• No minimum order limits
• Same day order or next day AM pickup.
• After-Hours Emergency Service - Call 1-800-CALL-WWG (1-800-225-5994) to open a branch anytime - even nights and weekends. (Free service under your Grainger/OMNIA Partners contract)
Community Impact: None that the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to utilize National Cooperative Contract for pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment and related items in support of DREAM Building Construction and Facilities Maintenance Divisions and other Countywide Departments for fiscal year 2022.
This supply contract is needed to support our Building Construction and Facilities Maintenance Divisions, Materials Warehouse and other Countywide Departments that may have the ability to purchase supplies items and equipment such as, pumps, valves, hydraulic and pneumatic cylinders and drives, hand tools, power tools, equipment and related items in support of the departments meeting their tasks.
The contract management is coordinated by the Department of Real Estate and Asset Management, Building Construction and Facilities Maintenance Divisions.
Historical Expenditures:
• FY2021: The County has spent $45,816
• FY2020: The County has spent $24,412
• FY2019: The County has spent $48,249
Project Implications: This National Cooperative Contract offers the user departments the ability to purchase a variety of materials and supplies that is necessary to support the in-house staff in performing their tasks.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this National Cooperative Contract is not approved, the County Departments will not have the ability to purchase building, hardware, electrical and roofing materials and related items
Contract Modification: This is a new request.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached: (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: MRO Contract #192163
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Justification Form for Use of Cooperative Purchasing
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$49,999.00 |
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TOTAL: |
$49,999.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-TBD-TBD-1450: General, To Be Determine, Maintenance Supplies- $49,999 Each department on an “as needed” basis per project as requested based on their approved budget and availability of funding adopted for FY 2022 by BOC.
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
9/30/2021 |