Department
Sheriff
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Sheriff’s Office, 21ITB1122B-EC, Prisoner Transportation Services in an amount not to exceed $554,730.00 with U.S. Corrections, LLC (Whites Creek, TN) to provide national prisoner transportation services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2024, through December 31, 2024. (HELD ON 12/6/23)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
To provide national prisoner transportation services to the Sheriff’s Office on an as, if and/or when requested basis.
Scope of Work: National prisoner transportation services to the Sheriff’s Office on an as, if and/or when requested basis. Extradited prisoners are to be transported from one governmental entity, i.e. (city, county, state, Federal C.I., U.S. Penitentiary etc.) to another to meet court dates per judges’ orders. All Bidders must be in full compliance with the federal performance standards established by the Interstate Transportation of Dangerous Criminals Act of 2000, also known as Jenna’s Act All Bidders must comply with all applicable Department of Transportation regulations, which encompass trips, scheduling, driver logbooks, and Dot physical examinations. All Bidders must provide a detailed report outlining your complete compliance with the Interstate Transportation of Dangerous Criminals Act of 2000.
Community Impact: None
Department Recommendation: Recommend Approval of Renewal No. 2
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0153 |
3/2/2022 |
$254.730.00 |
|
1st Renewal |
22-0775 |
10/19/2022 |
$354,730.00 |
|
Amendment No. 1 |
|
12/6/2023 |
$250,000.00 |
|
2nd Renewal |
|
|
$554,730.00 |
|
Total Revised Amount |
|
|
$1,414,190.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $554,730.00
Prime Vendor: US Corrections, LLC
Prime Status: Non-Minority
Location: White Cheeks, TN
County: Davidson County
Prime Value: $554,730.00 or 100.00%
Subcontractor: None
Total Contract Value: $554,730.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Vendor Performance Report
Contact Information (Type Name, Title, Agency and Phone
Monica Jones, Financial Director, Sheriff’s Office, 404-612-6011
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
|
$254.730.00 |
|
Previous Adjustments: |
|
$354,730.00 |
|
This Request: |
|
$554,760.00 |
|
TOTAL: |
|
$1,164,190.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-330-3303-1308: General, Sheriff’s Office, Inmate Transportation Services
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Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 97
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2023 |
9/30/2023 |