Department
Information Technology
Requested Action
title
Request approval of a recommended proposal - Department of Information Technology (FCIT), 25RFP1351128B-RT, Countywide Audio-Visual Services and Systems in a total amount not to exceed $1,606,890.48 with (A) AVI Systems, Inc. (Atlanta, GA) in an amount not to exceed $803,445.24; and (B) Summit Solutionz, Inc. (Norcross, GA) in an amount not to exceed $803,445.24, to provide Countywide audio-visual systems, equipment, support, and services. Effective upon BOC approval with three renewal options. (APPROVED)
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Requirement for Board Action
In accordance with the Purchasing Code Sections 102-374, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Fulton County operates multiple facilities that require new audio-visual systems and upgrades to existing systems.
Scope of Work: This contract will provide products and services for the installation and maintenance of Fulton County audio visual systems. The work will include installation of products, wiring, cabinetry, electrical and sound systems associated with the audio-visual needs of the various County agencies.
Community Impact: This service will offer improved systems, provide better communication and visualization options for citizens utilizing libraries and County facilities.
Department Recommendation: FCIT recommends approval of this request.
Project Implications: The approval of this contract will allow necessary audio-visual systems operational/maintenance support, modernizing and refreshing technology.
Community Issues/Concerns: There are no community concerns with this request.
Department Issues/Concerns: There are no departmental concerns with this request.
Contract Modification: This is a new procurement.
Contract & Compliance Information
Contract Value: $1,606,890.48
Prime Vendor: AVI Systems, Inc.
Prime Status: Non-Minority
Location: Duluth, GA
County: Gwinnett County
Prime Value: $803,445.24 or 100.00%
Total Contract Value: $803,445.24 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Prime Vendor: Summit Solutionz
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $482,067.14 or 60.00%
Subcontractor: Anderson Technologies
Subcontractor Status: Hispanic Male Business
Location: Lawrenceville, GA
County: Gwinnett County
Contract Value: $321,378.10 or 40.00%
Total Contract Value: $803,445.24 or 100.00%
Total Certified Value: $321,378.10 or 40.00%
Grand Contract Total: $1,606,890.48 or 100.00%
Grand Certified Value: $321,378.10 or 20.00%
Exhibits Attached:
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Performance Evaluations
Exhibit 3: FY25 Project List
Contact Information
title
Kevin Kerrigan, Chief Information Officer, Information Technology, 404-612-0057
Contract Attached
No
Previous Contracts
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,606,890.48 |
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TOTAL: |
$1,606,890.48 |
Fiscal Impact / Funding Source
Funding Line 1:
Funding lines to be provided by agencies requesting systems and services.
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: Three one-year renewal options |
Overall Contractor Performance Rating: N/A
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