Department
Senior Services
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Senior Services, 21ITB000028A-CJC, Indigent Burial Services in the amount of $418,750.00 with Mutual Meadows (Peachtree Corners, GA), to provide dignified professional burial services as a last resort for any deceased person declared indigent or unclaimed County resident if the death occurred within Fulton County. Effective January 1, 2022 through December 31, 2022 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
The Department of Senior Services recommends Mutual Meadows Inc. to provide Indigent Burial Services for Fulton County deceased Indigent persons.
Scope of Work: Provide interment and cremation services for the indigent to include cemetery plots, furnishing of gravesites, cement vault, opening and closing of grave, lowering services, cremation and interment of cremains and perpetual care. This is done in accordance with the Georgia Cemetery Act (O.C.G.A. 110-14-1 et. Seq.), keeping of adequate records of all such internments and providing of normal maintenance care which all lot owners receive. The gravesites are located at Lakeside Memorial Gardens Cemetery, 7720 Ono Road, Palmetto, GA 30268. Indigent persons are typically people with no family, no assets, and no money that are left to the local government to administer funeral arrangements. This program provides a decent burial for Fulton County citizens who die and have no resources to pay for the interment costs at the time of death.
Community Impact: Fulton County provides approximately 350 burials annually: 90% are adults, 3% are children ages 2 -16 years old and 7% are children under age 2 years old.
Department Recommendation: The Department of Senior Services recommends approval.
Project Implications: Fulton County is obligated by the Georgia Cemetery Act (O.C.G.A. 110-14-1 et. Seq) to provide indigent burial services. Approval will allow the County to continue to provide services in compliance with state law.
Community Issues/Concerns: There are no community issues or concerns.
Department Issues/Concerns: The Department of Senior Service has no issues or concerns regarding this procurement.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $418,750.00
Prime Vendor: Mutual Meadows
Prime Status: Non-Minority
Location: Peachtree Corners, GA
County: Gwinnett County
Prime Value: $418,750.00 or 100.00%
Subcontractor: None
Total Contract Value: $418,750.00 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached
Exhibit 1: Contractor Performance Report
Exhibit 2: Recommendation Memorandum
Exhibit 3: Tabulation Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Ladisa Onyiliogwu, Director, Department of Senior Services (404) 281-4042
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$418,750.00 |
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TOTAL: |
$418,750.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-183-1838-1234: General, Senior Services, Cont. Burial Services- $418,750.00
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Key Contract Terms |
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Start Date: 1/1/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 4.0
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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6/30/2021 |
9/30/2021 |