Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Fulton County Information Technology (FCIT), 20ITB042220B-FB, Countywide Structured Cabling and Physical Security in the amount not to exceed $5,673,800.00 with GC&E Systems Group, Inc. (Norcross, GA) to provide countywide structured cabling services. This action exercises the third of three renewal options. No renewal options remain. Effective dates: January 1, 2023 through December 31, 2023. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
This request of ($5,673,800.00) represents a 62% ($2,153,830.00) increase in spending authority FY2023 over FY2022 due to significant physical security and network infrastructure initiatives countywide. Requesting authority for replacement of critical end-of-life infrastructure equipment associated with enterprise systems (Access Control System, Video Surveillance and supporting structured cabling requirements impacting key county facilities (Justice Center, Juvenile Court, Government Center, Libraries, and Remote facilities)). All departments countywide will be impacted by these initiatives.
Key Projects to be addressed:
• Physical Security Upgrades - Replacement of End of Life/End of Service Cisco Hardware supporting significant access control system components - Initiate in Q1
• Elections Shared Warehouse Spaces - Phase II - Impacting (8) Departments - Q1
• Juvenile Court Physical Security projects - Major Access Control System upgrade enhancements Q1
• Senior Services Centers - Cabling and Physical Security requirements 14 locations - proposed Q1-Q2
• Government Center Pandemic Proofing - This will include the renovation of the Government Center Complex to optimize office space. Project will renovate all office areas of the facility. Projecting construction to begin by Q3.
• Animal Shelter - New Construction - IT Infrastructure Requirements (Q1-Q3)
• Public Works Water Treatment Facilities - Physical Security Installation and upgrades - Water Towers, Substations, Reclamation and pump Stations owned by Fulton County to begin by Q1-Q2
Scope of Work: Countywide structured cabling services will consist of installing and maintaining Main Distribution Frames (MDFs), Intermediate Distribution Frames (IDFs), voice/data cabling comprised of copper and fiber to all County building locations. This contract renewal will ensure that materials, equipment, and services required for cabling for the transformational consolidated warehouse, public safety and justice facilities, animal shelter, library renovations, network refresh to support wireless devices, physical security of county facilities, etc.
Community Impact: The approval of this item will allow community projects such as the transformational consolidated warehouse, public safety and justice facilities, animal shelter, library renovations, etc.
Department Recommendation: Department recommends approval to renew contract.
Project Implications: The County’s facilities and infrastructure improvement plan/projects will be disrupted without a valid cabling contract.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: The Countywide cabling contract is essential to FCIT to ensure consistency, standardization, and quality of cabling throughout facilities all over the County.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0431 |
06/17/20 |
$1,615,000.00 |
|
1st Renewal |
20-0847 |
11/18/20 |
$2,319,000.00 |
|
2nd Renewal |
21-0906 |
11/17/21 |
$3,520,000.00 |
|
3rd Renewal |
|
|
$5,673,800.00 |
|
Total Revised Amount |
|
|
$13,127,800.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $5,673,800.00
Prime Vendor: GC & E Systems Group, Inc.
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $5,673,800.00 or 100.00%
Total Contract Value: $5,673,800.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contractor's Performance Report
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contract Renewal Agreement No. 3
Exhibit 4: Proposed Projects - GCE FY23
Contact Information (Type Name, Title, Agency and Phone)
title
Lateef Ashekun, Interim CIO, Information Technology, 404-612-0192
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,615,000.00 |
|
Previous Adjustments: |
$5,839,000.00 |
|
This Request: |
$5,673,800.00 |
|
TOTAL: |
$13,127,800.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
Funding lines to be provided by agencies requesting services (pending 2023 Budget Approval).
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal option remains |
Overall Contractor Performance Rating: 4
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
1/1/2022 |
12/31/2022 |