Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, 21RFP130049C-CG, Landfill Post Closure Services in the amount of $155,000.00 with Atlantic Coast Consulting, Inc. (Roswell, GA), to provide corrective action plans for investigation and remediation of the underground storage tanks (UST) at the Fulton County Jail located at 901 Rice Street, Atlanta, Georgia 30318 and the Stonewall Tell Maintenance facility located at 5601 Stonewall Tell Road, College Park, Georgia 30349. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval to increase spending authority to cover the costs to provide corrective action plans for conducting extensive investigation and remediation of the underground storage tanks (UST) at the Fulton County Jail and the Stonewall Tell Maintenance facility.
Scope of Work: The increase in spending authority is being requested to cover the costs associated with the investigation and remediation of the UST at the Fulton County Jail located at 901 Rice Street, Atlanta, Georgia 30318, and the Stonewall Tell Maintenance facility located at 5601 Stonewall Tell Road, College Park, Georgia 30349.
The Georgia Environmental Division (EPD) is requiring the County to investigate, and potentially remediate, the UST and related systems as a result of a potentially damaged fuel supply line leading from the UST to the emergency generator at the Fulton County Jail location. The scope of work involves the replacement of the damaged fuel supply line along with installation of groundwater monitoring wells to identify any potential releases.
The Stonewall Tell Maintenance facility will require environmental remediation of the surrounding soil and possibly groundwater. After removing the UST at the former Public Works Stonewall Tell Maintenance facility, extensive soil contamination was discovered resulting from a leaking fuel pump dispenser. Based on the preliminary soil sample results, additional environmental testing is necessary to determine the extent of the soil and groundwater contamination.
All work shall be performed in compliance with the guidelines set forth by the EPD.
Project Fee- Fulton County Jail:
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Task Description |
Cost Fee |
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1 |
UST Repairs |
$44,000.00 |
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3 |
Corrective Action Plan-Part A |
$41,000.00 |
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Project Total |
$85,000.00 |
Project Fee- Stonewall Tell Maintenance Facility:
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Task Description |
Cost Fee |
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1 |
Initial Site Investigation |
$20,000.00 |
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2 |
Preliminary Implementation of the SIP |
$50,000.00 |
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Project Total |
$70,000.00 |
This contract provides all necessary professional services, project management, and administrative support to implement the post closure care services for the scope of work as indicated in the following areas:
A. Project Management, Scheduling, Recordkeeping and Reporting
B. Implementation of Health and Safety Programs
C. Landfill Compliance Inspections
D. Landfill Gas System (LFG) Management
E. Methane Monitoring and Reporting
F. Groundwater and Surface Water Monitoring and Reporting
G. Landfill Maintenance at Merk/Miles and Morgan Falls Landfills
Community Impact: The County's citizens would experience negative impacts without the corrective action plans and the extensive investigation and remediation necessitated by the leaking USTs.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Historical Expenditures:
• FY2023: The County allocated/or expenditure as of 7/10/2023 is $652,750.00
• FY2022: The County spent $646,699.71
• FY2021: The County spent $446,700.00
• FY2020: The County spent $496,700.00
• FY2019: The County spent $496,700.00
• FY2018: The County spent $750,338.45
Project Implications: Increase spending authority is to cover the costs of requiring a corrective action plan for conducting extensive investigation and remediation of the USTs at the Fulton County Jail and the Stonewall Tell Maintenance facility.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this increase in spending authority is not approved, the County will not have the ability to perform the investigation and remediation as directed by the EPD and would be subject to severe monetary penalties and operational bans imposed by the State of Georgia.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0965 |
21/1/21 |
$646,700.00 |
|
1st Renewal |
22-0628 |
9/7/22 |
$696,700.00 |
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Increase Spending Authority No. 1 |
|
|
$155,000.00 |
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Total Revised Amount |
|
|
$1,498,400.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $155,000.00
Prime Vendor: Atlantic Coast Consulting, Inc.
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $155,000.00 or 100.00%
Total Contract Value: $155,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Cost Proposal- Fulton County Jail UST
Exhibit 3: Cost Proposal- Stonewall Tell Road UST
Exhibit 4: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$646,700.00 |
|
Previous Adjustments: |
696,700.00 |
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This Request: |
$155,000.00 |
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TOTAL: |
$1,498,400.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5224-1116: General, Real Estate and Asset Management, Building Maintenance- $64,997.00
Funding Line 2:
500-520-5200-J002: Capital, Real Estate and Asset Management, MEP- 2017- $90,003.00
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2023 |
3/31/2023 |