Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of spending authority - Real Estate and Asset Management, North Georgia Fuel Cooperative (NGFC) Contract #BL113-20, Gasoline and Diesel Fuel in the total amount of $1,680,000.00 with: (A) James River Solutions, LLC, (Ashland, VA) in the amount of $740,000.00; (B) Petroleum Traders Corporation (Fort Wayne, IN) in the amount of $740,000.00; and (C) Colonial Oil Industries, Inc. (Savanah, GA) in the amount of $200,000.00, to provide gasoline and diesel fuel for Fulton County. Effective dates: March 1, 2022 through February 28, 2023. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: Fulton County participates in the North Georgia Fuel Cooperative which was formed to purchase gasoline and diesel fuels in high volumes in order to obtain discount pricing. This cooperative consists of the following metro governmental agencies: City of Atlanta, City of Covington, City of Gainesville, City of Marietta, City of Smyrna, Cobb County Government, Cobb County Board of Education, Dawson County, DeKalb County Government, DeKalb County Board of Education, Fulton County Government, Forsyth County, Gwinnett County, Gwinnett County Board of Education, Jackson County, and Rockdale County.
Gwinnett County served as the Principal Procurement Agency for this fuel contract.
Community Impact: All participants of community members should have benefit to have discount pricing through this cooperative action.
Department Recommendation: The Real Estate and Asset Management Department requests increase spending authority to provide gasoline and diesel fuel services for County-wide vehicle fleet.
Project Implications: Joining this cooperative agreement provides benefits which resulted in discount pricing through this action.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, the County could not purchase gasoline and diesel fuel at retail costs which will immediately increase County’s spending.
Contract Modification: Annually approved this contract to continue providing fuel services.
**Spending History: $841,038 in FY2021, $685,837 in FY2020, $815,023 in FY2019, and $953,639 in FY2018
(A) James River Solutions, LLC
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CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
|
Original Award Amount |
21-0212 |
3/17/21 |
$613,500.00 |
|
Increase Spending Authority, No #1 |
|
|
$740,000.00 |
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Total Revised Amount |
|
|
$1,353,500.00 |
(B) Petroleum Traders Corporation
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CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
|
Original Award Amount |
21-0212 |
3/17/21 |
$613,500.00 |
|
Increase Spending Authority, No #1 |
|
|
$740,000.00 |
|
Total Revised Amount |
|
|
$1,353,500.00 |
(C) Colonial Oil Industries, Inc.
|
CURRENT CONTRACT HISTORY |
Boc item |
Date |
DOLLAR AMOUNT |
|
Original Award Amount |
21-0212 |
3/17/21 |
$613,500.00 |
|
Increase Spending Authority, No #1 |
|
|
$200,000.00 |
|
Total Revised Amount |
|
|
$813,500.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Not Applicable
Exhibits Attached:
Exhibit 1: Contractor Performance Reports
Exhibit 2: Contract #BL113-20 Award
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director,
Department of Real Estate and Asset Management, (404) 612-5919
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,840,500.00 |
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Previous Adjustments: |
$0.00 |
|
This Request: |
$1,680,000.00 |
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TOTAL: |
$3,520,500.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
FY 2022: 700-520-5223-1712, Internal Services, Real Estate and Asset Management, Gasoline - $1,400,000 (for 10 months in FY 2022, $140,000 per month); FY 2023: 700-520-5223-1712, Internal Services, Real Estate and Asset Management, Gasoline -$280,000 for 2 months in FY 20213, Pending 2023 BOC approval
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Key Contract Terms |
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Start Date: 3/1/2022 |
End Date: 2/28/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: 4 one-year renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/14/2022 |
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