Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department of Real Estate and Asset Management, 22ITB134949C-GS, Tree Removal Services Countywide in an amount not to exceed $234,000.00 with ArborServ (Lithonia, GA), to provide on-site tree removal services under emergency/storm related situations on an “as-needed” basis Countywide. Effective January 1, 2023 through December 31, 2023, with two renewal options. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Sections 102-373 and 102-374, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of lowest bidder to provide on-site tree removal services under emergency/storm related situations on an “as-needed” basis for Fulton County facilities for FY2023.
Scope of Work: This contract furnishes all materials, labor, tools, equipment, transportation and appurtenances necessary to provide on-site tree removal services under emergency/storm related situation or on an “as needed” basis for Fulton County.
The scope of work also includes, but not limited to:
• Cutting the specified tree down, even to the ground so as not to leave any visible stump
• De-limbing chopping/chipping and hauling off the premises.
• Debris must be hauled off immediately upon completion of job.
• Limb removal from living trees must be cut so as not to damage the limb collar.
• Stump grinding may be required on a case-by-case basis and when required shall be
completed in according with industry standards.
• All debris from the grinding of the stump shall be removed, unless otherwise specified
by the Project Manager.
Community Impact: These contracts are utilized for storm related emergencies and/or diseased and dangerous tree removal on County-owned properties.
Department Recommendation:
The Department of Real Estate and Asset Management recommends approval.
The recommendation for the award was based on the bidders’ prices for labor rates (during regular, after, weekends, holidays & emergency hours), stump grinding and service equipment (bucket trucks, chippers, log loaders, chipper trucks, pick-up trucks, etc.) for hourly rates for each type; to determine the lowest bidder for each of the three (3) geographical areas (Groups: North, Central & South) of Fulton County.
The County received and evaluated five (5) bid responses to the solicitation. ArborServ submitted the overall lowest bid in the total amount.
The requested spending authority in the total amount of $234,000.00 is being requested to cover the costs for labor/hourly rates and equipment for tree removal services. This standby Countywide contract also accommodate various user Departments that may utilize the contract to support their emergency situations. This request includes Public Works Department request of $100,000.00 of spending authority to support their ongoing field operations for FY2023.
Historical Expenditures:
FY2022: The County expenditures as of 10/7/2022, $140,345.00
FY2021: The County spent $88,075.00
FY2020: The County spent $76,599.00
FY2019: The County spent $23,670.00
FY2018: The County spent $20,648.00
FY2017: The County spent $49,450.00
Project Implications: This contract is utilized for storm related emergencies and/or diseased and dangerous tree removal on County-owned properties.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this contract is not approved, the Department does not have the required skills and equipment to perform on-site tree removal services under emergency/storms related situation.
Contract Modification: This is a new procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $234,000.00
Prime Vendor: Arborserv, Inc.
Prime Status: Non-Minority
Location: Lithonia, GA
County: Dekalb County
Prime Value: $234,000.00 or 100.00%
Total Contract Value: $240,000.00 or 100.00%
Total M/FBE Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$234,000.00 |
|
TOTAL: |
$234,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160: General, Real Estate and Asset Management, Professional Services- $134,000.00 “Subject to availability of funding adopted for FY 2023 by BOC”
Funding Line 2:
200-540-5601-1160: Airport, Public Works, Professional Services- $20,000.00 “Subject to availability of funding adopted for FY 2023 by BOC”
Funding Line 3:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services- $40,000.00 “Subject to availability of funding adopted for FY 2023 by BOC”
Funding Line 4:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $40,000.00 “Subject to availability of funding adopted for FY 2023 by BOC”
|
Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating:3.0
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2022 |
6/30/2022 |