Department
Purchasing & Contract Compliance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Purchasing and Contract Compliance, 21ITB000001A-CJC, Countywide Armored Car Services in the amount of $150,000.00 with Brink’s, Corporate (Coppell, Texas) to provide countywide armored car services as needed for various County departments/agencies. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2022 through December 31, 2022. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: Department of Purchasing and Contract Compliance recommends approval to renew existing contract to provide armored car services
Scope of Work: Services include the pick-up bank deposits consigned bank (s) in the downtown fiduciary district and make deliveries to any of the three (3) banks five (5) days per week, Monday through Friday.
Community Impact: Safe pick-up and delivery of County funds.
Department Recommendation: Recommend approval.
Project Implications: If this project is not approved, the County cannot ensure the safe pick-up and delivery of county funds to be deposited. It is imperative to safeguard the counties assets.
Community Issues/Concerns: None
Department Issues/Concerns: This service is needed in order to ensure that all departments follow proper cash management procedures.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0448 |
06/16/2021 |
$200,000.00 |
|
1st Renewal |
|
|
$150,000.00 |
|
Total Revised Amount |
|
|
$350,000.00 |
Contract & Compliance Information
Contract Value: $150,000.00
Prime Vendor: Brink’s Corporate Inc
Prime Status: Non-Minority
Location: Coppell, Texas
County: Dallas County
Prime Value: $150,000.00 or 100.00%
Total Contract Value: $150,000.00 or 100.00%
Total M/FBE Value: $0.00
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information title
Felicia Strong-Whitaker, Director, Purchasing and Contract Compliance, 404-612-5800
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$200,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$150,000.00 |
|
TOTAL: |
$350,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
Funding will be provided by respective agencies
|
Key Contract Terms |
|
Start Date: 1/1/2022 |
End Date: 12/31/2022 |
|
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
6/1/2021 |
12/31/2021 |