Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Information Technology, 22ITBC1006B-PS, Fulton PC Refresh Enterprise Workstation, in an amount not to exceed $850,000.00 with CDW Government LLC (Vernon Hills, IL) to provide enterprise business class desktop personal computers (PCs), laptops, monitors and docking stations, specialty computing devices to include iPads, iMacs, MS Surface Pros and supporting peripherals. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
FCIT is requesting an increase in the 2025 BOC spending authority limit of $1,950,000.00 to address PCs, laptops, and other devices are at nearing end-of-life and are unable to meet the minimum system requirements for upgrading to Windows 11, creating operational risks across multiple departments. An additional $850,000.00 is requested to begin the next phase of computer refreshes and ensure critical services remain uninterrupted.
Scope of Work: This contract provides business-class PCs, laptops, monitors, docking stations, and specialty computing devices to support County agencies and IT operations on an as-needed basis.
|
CDWG Spending Authority |
|
Approved Authority |
$1,950,000.00 |
|
Ordered Amount (Year to Date) |
$650,259.00 |
|
Available Authority |
$1,299,741.00 |
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Requested Authority |
$850,000.00 |
|
Pending PC Refresh Order |
$2,128,508.60 |
Community Impact: Without timely replacement of failing technology, departments that provide public-facing services (e.g., Libraries, Sheriff’s Office, Police Department) will experience disruptions, negatively affecting residents who rely on these services.
Department Recommendation: Approval is recommended.
Project Implications: If this item is not approved, County agencies will lack the ability to procure essential devices and peripherals, jeopardizing continuity of operations and public service delivery.
Community Issues/Concerns: There are no community concerns with this item.
Department Issues/Concerns: The current spending authority is insufficient. Without this increase, the Department of Information Technology cannot purchase the necessary devices.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0245 |
4/12/2023 |
$1,431,319.61 |
|
1st Renewal |
23-0944 |
12/20/2023 |
$1,500,000.00 |
|
Amendment 1 |
24-0687 |
10/16/2024 |
$450,000.00 |
|
2nd Renewal |
24-0790 |
11/20/2024 |
$1,950,000.00 |
|
Amendment 2 |
|
|
$ 850,000.00 |
|
Total Revised Amount |
|
|
$6,181,319.61 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $850,000.00
Contract Value: $850,000.00
Prime Vendor: CDW Government LLC
Prime Status: Non-Minority
Location: Vernon Hills, IL
County: Jefferson County
Prime Value: $850,000.00 or 100.00%
Total Contract Value: $850,000.00 or 100.00%
Total Certified Value: $0.00
Exhibits Attached
Exhibit 1: Amendment No. 2 to Form of Agreement
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, Information Technology - 404-612-0057
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,431,319.61 |
|
Previous Adjustments: |
$3,900,000.00 |
|
This Request: |
$850,000.00 |
|
TOTAL: |
$6,181,319.61 |
Fiscal Impact / Funding Source
Funding Line 1:
Funding provided by agencies requesting products and services - $584,105.00 (Subject to availability of funding adopted for FY2025 by BOC)
Funding Line 2:
500-220-2200-A060 $2,128,508.60 (Subject to availability of funding adopted for FY2025 by BOC)
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/12/2025 |
7/11/2025 |