Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Real Estate and Asset Management, 22RFP041122C-MH, General Landscaping & Lawn Care Services for Countywide Facilities in the total amount of $275,270.74 with (A) ReIMAGE General Contractors, LLC (Atlanta, GA), to cover the costs to provide additional on-site landscape/ground maintenance and lawn care services at various sites Countywide. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The proposed increase in spending authority is being requested to cover the costs to provide additional on-site landscape/ground maintenance and lawn care services at various sites Countywide to include: the purchase/delivery and the installation of landscape materials such as gravel, stone, mulch, pine straw, seeds, sod, trees, and flowers for the beautification for the new Airport Administration building at the Fulton County Executive Airport-Charlie Brown Field, Fulton County Animal Service Facility, New Beginnings Senior Center and East Point Library.
Also to complete the Work Order requests for clearing and removal of over-growth vegetation and kudzu from the Juvenile Justice Court Building, Fulton County Jail, East Point Library, Central Training Center, vacant lots, and the new Public Safety Training Center on Fulton Industrial Boulevard.
Costs Breakdown:
1. Additional Landscape and Refresh/Upgrade at County-Owned Sites:
|
|
County Facility |
Project Description |
Project Cost |
|
1 |
Fulton County Animal Services Facility |
Beautification project - 26,500 sq. ft. overseeding Bermuda and 530 bales of pine straw installation |
$11,564.81 |
|
2 |
Juvenile Court |
Over-growth clearing and removal of kudzu |
$2,885.00 |
|
3 |
Fulton County Jail |
Additional landscape maintenance, over-growth clearing and kudzu removal |
$17,250.00 |
|
4 |
Central Training Center |
Clearing and removal of kudzu |
$8,000.00 |
|
5 |
New Fulton County Public Safety Training Center |
Clearing and removal of trees and weeds |
$11,750.00 |
|
6 |
East Point Library |
Landscape renovation |
$16,000.00 |
|
7 |
Cleveland Avenue Vacant Lot |
Clean-up and removal of illegal dumping |
$4,550.00 |
|
8 |
New Beginnings Senior Center |
Flower planting |
$3,109.00 |
|
9 |
11 Fulton County 911 Tower Sites |
Clearing and removal of trees and weeds |
$23,100.00 |
|
10 |
Various site projects |
Additional landscaping materials for installation of new mulch/pine straw, gravel, stone, seeds, sod, trees and flowers |
$51,000.00 |
|
|
Total Costs |
|
$149,208.81 |
2. Additional Landscape Maintenance for Fulton County Executive Airport-
Charlie Brown:
|
|
County Facility |
Project Description |
Project Cost |
|
1 |
Fulton County Executive Airport - Charlie Brown Field |
14 acres of trees clearing and removal project |
$38,900.00 |
|
2 |
|
Tree replacement and planting project |
$7,020.36 |
|
3 |
|
39,500 sq. ft. new sod installation |
$70,061.57 |
|
4 |
|
Landscaping for new Administration Bldg. |
$10,080.00 |
|
|
Total Costs |
|
$126,061.93 |
The Landscape Contractor is responsible to provide spring/fall clean-up and providing mulch refreshing and upgrades on an as needed basis at County-owned properties. DREAM has identified approximately 21 remaining selected County-owned facilities and sites that need immediate upgrade/renovation for FY2024.
Scope of Work: This contract currently provides on-site general landscaping and lawn care for 108 countywide facilities (North Fulton - 20 sites and South Fulton - 88 sites). This includes, but is not limited to, maintenance of ground covers, annuals, perennials, shrubs, trees, and irrigation systems. The maintenance includes but is not limited to application of fertilizers, herbicides, pesticides, watering, pruning, weeding, deadheading, replacement planting (as approved by the County), loose trash removal and disposal out of County facilities, leaf removal, irrigation repair and maintenance, tree removal, spring and fall clean up, vegetation control, grubbing, and upkeep for surplus and unused buildings, facilities, sites, vacant lots, control illegal dumping and removal of debris clean-up on all County-owned sites.
Community Impact: Enhance the professional appearance of the facilities and surrounding communities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Project Implications: This contract provides all the necessary labor, equipment, transportation, and materials to provide general landscaping, maintenance, and lawn care services for County-wide facilities.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, this will affect the Department’s ability to address the needs for additional full on-site lawn care maintenance services for approximately 21 County-owned facilities and sites for FY2024.
Contract Modification
(A) ReIMAGE General Contractors, LLS
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0491 |
7/13/22 |
$613,955.80 |
|
1st Renewal |
22-0860 |
11/16/22 |
$1,552,784.00 |
|
2nd Renewal |
23-0711 |
10/18/23 |
$1,552,784.00 |
|
Amendment No. 1 |
24-0198 |
3/20/24 |
$184,909.00 |
|
Increase Spending Authority No. 1 |
|
|
$275,270.74 |
|
Total Revised Amount |
|
|
$4,179,703.54 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $275,270.74
Prime Vendor: ReIMAGE General Contractors, LLC
Prime Status: African American Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $275,270.74 or 100.00%
Total Contract Value: $275,270.74 or 100.00%
Total Certified Value: $275,270.74 or 100.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 2 to Form of Contract
Exhibit 2: Cost Proposal - ReIMAGE General Contractor
Exhibit 3: Approved Itemize Additional Landscape Maintenance for Identified Facilities
Exhibit 4: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$613,955.80 |
|
Previous Adjustments: |
$3,290,477.00 |
|
This Request: |
$275,270.74 |
|
TOTAL: |
$4,179,703.54 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
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☐ |
In-Kind |
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Start Date: |
|
☐ |
Approval to Award |
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End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1160: General, Real Estate and Asset Management, Professional Services- $149,208.81
Funding Line 2:
200-540-5601-1160: Airport, Public Works, Professional Services- $126,061.93
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |