Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Department of Public Works, RFP 24RFP0808K-DB, The Progressive Design/Build for Johns Creek Environmental Campus Membrane System Replacement in an amount not to exceed $3,816,902.75 with The Ruby-Collins/Brown and Caldwell Joint Venture to provide 80% design and Guaranteed Maximum Price (GMP) formation for the Expansion and Membrane System Upgrade Project (Phase 1B) and for the design and installation of the replacement ultraviolet (UV) disinfection system (Phase 2A). Effective upon BOC approval through December 31, 2026.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the State of GA O.C.G.A. §36-91 Georgia Local Government Public Works Construction Law, all competitive sealed proposals (RFPs) for public works construction projects (CM at Risk, Construction Program Management, Design/Build Projects) costing $100,000 or more shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The JCEC facility is located at 8100 Holcomb Bridge Rd in Roswell and operates under NPDES Permit GA0038831. The plant treats wastewater from residential, commercial, and industrial users in North Fulton County, primarily east of GA 400. The County’s intention is to proactively upgrade and replace the membrane and UV disinfection systems, which are original to the 2009 plant construction. As part of the replacement project, the Department of Public Works desires to increase JCEC’s existing 15 MGD capacity to 20 MGD average monthly flow.
Phase 1A of this project was approved on 4/2/2025 (BOC Agenda Item #25-0266), in the amount of $794,000.00. In Phase 1A, early design criteria were established; both the membrane and ultraviolet disinfection systems were chosen; and all other treatment equipment and systems were evaluated for compatibility and efficacy at upgraded treatment plant flows. We are now requesting approval for Phase 1B of this project, which includes costs associated with the 80% design of the membrane replacement project as well as the development of a GMP for the installation and upgrade of the membrane treatment process. As part of the Phase 1A review of the plant’s operation, the UV disinfection system was deemed to require urgent replacement due to age of the current equipment. Therefore the 100% design and associated construction costs of the UV replacement will immediately move forward as Phase 2A of this project in conjunction with Phase 1B.
Scope of Work:
The Phase 1B work activities conducted by the Ruby-Collins/Brown & Caldwell Joint Venture team will include the following activities:
• Manage and coordinate with both Fulton County and the JCEC plant operator for all preconstruction work.
• Design the replacement membrane system as well as any other upgrades necessary to allow the plant to treat 20 MGD of wastewater flow.
• Obtain all necessary permits from regulatory authorities.
• Coordinate closely with Public Works in preparing and participating in meetings, developing designs, and resolving issues.
• Implement preconstruction and construction Quality Assurance and Quality Control Programs which will both include but are not limited to validating design criteria; ensuring the adequacy of drawings and specifications; and coordinating across design disciplines and trades.
• Complete project schedule and progress reports, which will include but are not limited to project narratives and summaries, budgeting values and actual costs, scheduling updates, etc.
• Lead and coordinate public outreach, as necessary.
• Develop the required 30%, 60%, 80% design plans as well as the GMP for removal and replacement of the current membrane system.
In parallel with the work activities identified above as part of Phase 1B, The Ruby-Collins/Brown & Caldwell, Joint Venture will complete the following Phase 2A tasks associated with replacing the current UV disinfection system:
• Manage and coordinate with Fulton County and the JCEC plant operator for all preconstruction and construction work.
• Develop 100% UV System design drawings.
• Remove and replace the current Wedeco UV equipment with a Trojan UV system.
• Provide testing and commissioning services, including final inspections on installed equipment and performance testing.
• Coordinate equipment training and start-up activities with JCEC plant operator and staff.
• Provide final record drawings of UV system as installed, including any construction changes.
Community Impact: There will be no impact to the community from the work associated with Phase 1B activities. Construction activities associated with the ultraviolet system replacement as part of Phase 2A are expected to be minimal, but Public Works and the contractor will communicate any activity with the surrounding communities.
Department Recommendation: The Department of Public Works recommends the approval of the award of Phase 1B and Phase 2A of the Progressive Design/Build for Johns Creek Environmental Campus Membrane System Replacement to Ruby-Collins/Brown & Caldwell, a Joint Venture
Project Implications: Without the JCEC Expansion and Membrane System replacement project, the current operation of the facility will be difficult to sustain.
Community Issues/Concerns: No community issues or concerns are known to Public Works.
Department Issues/Concerns: The Department of Public Works has no issues or concerns with this project.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
JCEC Phase 1A Award |
25-0266 |
4/2/2025 |
$794,000.00 |
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JCEC Phase 1B/2A Award |
|
|
$3,816,902.75 |
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Total Revised Amount |
|
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$4,610,902.75 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $3,816,902.75
Prime Vendor: Ruby Collins & Brown and Caldwell (JV 90/10)
Ruby Collins (JV) $2,713,817.86 or 90% and
Brown & Caldwell (JV) $301,535.32 or 10%)
Prime Status: Non-Minority
Location: Smyrna, GA
County: Cobb County
Prime Value: $3,015,353.17 or 79.00%
Subcontractor: S. L. King
Subcontractor Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $610,704.44 or 16.00%
Subcontractor: Q Solutions
Subcontractor Status: Asian American Female Business Enterprise
Location: Tucker, GA
County: DeKalb County
Contract Value: $152,676.11 or 4.00%
Subcontractor: VLW Group
Subcontractor Status: African American Male Business Enterprise
Location: Decatur, GA
County: DeKalb County
Contract Value: $38,169.03 or 1.00%
Total Contract Value: $3,816,902.75 or 100.00%
Total Certified Value: $801,549.58 or 21.00%
Exhibits Attached
Exhibit 1: Amendment to Contract
Exhibit 2: JCEC Membrane Phase 1B Proposal
Exhibit 3: JCEC Membrane Phase 2A (UV System) Proposal
Exhibit 4: Performance Evaluation
Contact Information
title
David E. Clark, Director of Public Works
Contract Attached
title
Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$794,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$3,816,902.75 |
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TOTAL: |
$4,610,902.75 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-I064: Water & Sewer R&E, Public Works, $3,816,902.75
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Key Contract Terms |
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Start Date: 12/17/2025 |
End Date: 12/31/2026 |
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Cost Adjustment: $3,816,902.75 |
Renewal/Extension Terms: Click here to enter text. |
Overall Contractor Performance Rating: 97
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2025 |
9/30/2025 |