Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of lowest responsible bidder - Department of Public Works, 25ITBC1503615A-JWT, Colilert Reagent 24 and Colilert Reagent 18 Supplies, in an amount not to exceed $245,000.00 with IDEXX Distribution Inc. (Westbrook, ME), to provide chemicals for drinking water and treated wastewater analysis for use with existing County-owned lab equipment. Effective dates: January 1, 2026, through December 31, 2026, with two renewal options.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works is requesting approval of the lowest bidder, IDEXX Distribution Inc., to provide chemicals for permit-required testing of drinking water and treated wastewater.
Scope of Work: Fulton County is required to collect and analyze water samples monthly for total coliforms, fecal coliforms, and E.coli to maintain healthy and safe water relating to the provision of Clean Water Act and Safe Drinking Water Act. Colilert-24 and Colilert-18 reagents are the EPA-approved products for Standard Method 9223, which is the process used to detect these contaminants. Colilert-24 reagent detects the contaminants in water/wastewater samples within 24 hours, while Colilert-18 reagent detects within 18 hours. The County is required, under its drinking water permit, to collect and analyze samples each month for total coliforms and E.coli. In addition, the County is required to collect and analyze treated wastewater samples each month for fecal coliforms and E.coli, which is a requirement under the County’s National Pollutant Discharge Elimination System (NPDES) permit.
Community Impact: Failure to provide Colilert 24 and Colilert 18 Reagents and supplies to perform analyses of both drinking water and treatment wastewater for total coliforms, fecal coliforms, and E.coli would subject the County to fines and penalties levied by Georgia’s Environmental Protection Division and/or the U.S Environmental Protection Agency.
Department Recommendation: The Department of Public Works recommends approval.
A single bid analysis was conducted, and the Department of Purchasing & Contract Compliance has determined it is in the County’s best interest to proceed with awarding this procurement.
Project Implications: Failure to approve would result in an inability to conduct regulatory-mandated testing, resulting in noncompliance with the County’s EPD permits.
Community Issues/Concerns: There are no known concerns from the community concerning this testing system. Fulton County has used the system to respond to concerns about water quality from customers. At no time have the analyses proved to be outside the parameters for good water quality.
Department Issues/Concerns: There are no additional department recommendations or concerns on this matter.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $245,000.00
Prime Vendor: IDEXX Distribution Inc.
Prime Status: Non-Minority
Location: Westbrook, ME
County: Cumberland County
Prime Value: $245,000.00 or 100.00%
Total Contract Value: $245,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation Memo
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works 404-612-6317
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$245,000.00 |
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TOTAL: |
$245,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5488-1463: Water & Sewer Revenue, Public Works, Chemicals $245,000.00
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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8/1/2024 |
3/31/2025 |