Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Department of Information Technology, Advantage Academy CGI 4X Cloud upgrade, in an amount not to exceed $110,000.00 with CGI Technologies and Solutions Inc. (Fairfax, VA) to provide ongoing on-demand, self-paced training for the CGI 4X Cloud upgrade. Effective upon BOC approval until final acceptance or the final delivered product is fully implemented in the County’s live production environment as determined by the CIO.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is to amend the existing contract in order to purchase licenses to access Advantage Academy, an on-line training portal, to support the CGI 4X Cloud upgrade. Advantage Academy offers learning curriculum for Human Resources, Finance, Performance Budgeting, and Procurement processes included in the software modules for the CGI 4X Cloud upgrade.
On April 25, 2024, the Board of Commissioners approved entering a contract with CGI Technologies and Solutions Inc. (CGI) to design, configure, and implement the latest version (Advantage 4.0) of the County's Enterprise Resource Planning (ERP) software (agenda item #24-0126). The ERP solution is specifically designed for state and local governments and conforms to several US government financial standards i.e., GASB, GAAP. CAFR, CMIA and FASB. The ERP solution includes the following modules: Human Resources- Core Human Resources, Position Control & Performance Management; Financials-General Ledger, Accounts Payable, Treasury, Budget, Grants, Payroll, Benefits Administration; Procurement -Vendor Self Service, Contract Management, and Purchasing; Business Intelligence - Robust Reporting and Analytics.
The Advantage Academy portal provides the following benefits:
• On-demand, self-paced learning for employees
• Learning tracks for employees new to the software
• Continuous learning and refresher training for more experienced employees
• Supports the sustainability of the ERP solution
• Fulton County will have access to new courses as CGI expands the learning library
Scope of Work: The scope of the initiative is to provide on-demand training to support and sustain the County's Enterprise Resource Planning (ERP) software. The training portal is hosted on-line by the vendor.
Community Impact: Improved ease-of-use and productivity creates better service experience for employees, businesses, and other agencies conducting business with Fulton County.
Department Recommendation: Requesting approval to amend the contractual partnership with CGI Technologies and Solutions Inc. to include the Advantage Academy learning portal.
Project Implications: The project impacts human resources, finance, and purchasing business processes.
Community Issues/Concerns: There are no issues/concerns to report
Department Issues/Concerns: There are no issues/concerns to report
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0126 |
4/25/2024 |
$10,200,000.00 |
|
Amendment No. 1 |
|
|
$110,000.00 |
|
Total Revised Amount |
|
|
10,310,000.00 |
Contract & Compliance Information
Exhibits Attached
Exhibit 1: Amendment No. 1 form of Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, Chief Information Officer, 404-612-0057
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$10,200,000.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$110,000.00 |
|
TOTAL: |
$10,310,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
500-220-2200-A027: Capital, Information Technology (Advantage Academy Licenses are included in the initial approved CGI 4X Cloud upgrade $10.2M funds)
Funding Line 2:
500-220-2200-A104: Capital, Information Technology,
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: Until Final acceptance by the County |
|
Cost Adjustment: $110,000.00 |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2025 |
3/1/2025 |