Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of the lowest responsible bidder - Department of Public Works, 23ITB137397A-KM, Sewer System Cleaning and Manhole Camera Inspection Services in an amount not to exceed $550,000.00 with Woolpert, Inc. (Atlanta, GA) to provide sewer system cleaning and manhole camera inspection services. Effective upon BOC approval through December 31, 2023 with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval of the lowest responsible bidder, Woolpert, Inc., to provide sewer system cleaning and manhole camera inspection services.
Scope of Work: This contract will provide CCTV inspections of sewer lines and manholes, smoke testing, dye testing of the sanitary sewer collection system, and sewer system cleaning services by removing blockages from within the publicly maintained sanitary sewer lines for the Department of Public Works in the North and South Fulton sanitary sewer service areas.
Community Impact: This contract assists in keeping our sanitary sewers free from foreign materials (grease & debris) which often lead to sewer spills. The inspection of collection system will also assist us in identifying rainfall-derived infiltration and inflow (RDI/I) which can erode manholes and pipes, cause dirt and sand buildup, and uses up sewer capacity which can lead to blockage and structural defects. Not only will this contract protect the health and welfare of our citizens, but our community and surrounding environment as well. In addition, this contract will assist us in locating structural defects in our system.
Department Recommendation: The Department of Public Works requests approval.
Funding for this contract was budgeted for $550,000.00 FY 2023. The Bid Form provides for the County to decrease or increase the quantities and should the quantities be decreased the Bidder (Contractor) understands that payment will be made on the basis of the actual quantities at the unit price bid.
Project Implications: This service ensures that sanitary sewer pipes are cleaned and maintained, preventing sewer spills and structural failure.
Community Issues/Concerns: None have been raised to Public Works staff.
Department Issues/Concerns: No issues or concerns are known to Public Works staff.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $550,000.00
Prime Vendor: Woolpert, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $427,680.00 or 77.76%
Subcontractor: Solutions by JAW, LLC
Subcontractor Status: DBE (African American Male)
Location: Lithonia, GA
County: DeKalb County
Contract Value: $111,320.00 or 20.24%
Subcontractor: Amtec Surveying, Inc.
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $11,000.00 or 2.00%
Total Contract Value: $550,000.00 or 100.00%
Total Certified Value: $111,320.00 or 20.24%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation Letter
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Memo
Contact Information (Type Name, Title, Agency and Phone)
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Roy Barnes, Deputy Director, Public Works, 404-612-6713
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$ 0.00 |
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This Request: |
$550,000.00 |
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TOTAL: |
$550,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
201-540-5459-1160: Water & Sewer Revenue, Public Works, Professional Services - $275,000.00
Funding Line 2:
201-540-5469-1160: Water & Sewer Revenue, Public Works, Professional Services - $275,000.00
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Key Contract Terms |
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Start Date: |
End Date: 12/31/2023 |
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Cost Adjustment: . |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: N/A, New Contractor
Would you select/recommend this vendor again?
Choose an item.
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Report Period Start: |
Report Period End: |
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N/A |
N/A |