Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase the spending authority - Department of Real Estate and Asset Management, ITB22110K-DJ, Furniture, and Installation Services for the Fulton County Central Warehouse in the total amount of $52,372.30 with The Hon Company, LLC c/o Milton Jones Company, Inc. (Muscatine, IA,), for the purchase, delivery and installation of additional furniture and related for the Department of Registration and Elections for the remaining Phase I move to the Fulton County Central Warehouse. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The increase in spending authority is being requested to cover the costs to purchase, deliver and install additional furniture for BRE conference rooms, filing cabinets, bookcases, desks, task boards, and related components to accommodate the Department of Registration and Elections for the remaining Phase I move to the Fulton County Central Warehouse located at 5600 Campbellton-Fairburn Road, Atlanta, GA 30213.
This contract furnishes all materials, labor, tools, equipment, and appurtenances necessary to provide and install office furniture, workstations, and related components.
Scope of Work consist of, but not limited to:
1. Facilitate the proper ordering of all furniture items for both Phase I and II
2. Provide bi-weekly project status report
3. Deliver, receive, inspect all goods ordered
4. Coordinate and determine installation and assemble of all furniture items for both Phase I and II
5. Clean and remove any debris generated at the jobsite during and after installation
6. Provide a statement warranting that all proposed product and related equipment conform to current federal, state, and local codes, as well as ADA standard for accessibility
7. Provide a minimum 5-year warranty period of all manufacture systems furniture and components, and to include repair and/or replacement free of charge, both for labor and materials
8. The Contractor will be required to provide for storage of all furniture until the time of installation for all phases of the building; or provide just in time delivery for the furniture to meet all deadlines. The County will not be responsible for any storage of furniture.
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The Hon Company, Inc. (Furniture Contractor) will work in collaboration with the DREAM’s Management Team and the Registration and Elections representatives.
Project Implications: This supports the selected County agencies’ operational efficiency and effectiveness by ensuring all required components associated with office furniture and workstations.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this increase spending authority is not approved, the County does not have the capacity to purchase and install the most functional and cost-effective solutions of office furniture, workstations, and related components that will accommodate and meet the workplace requirements for selected Fulton County agencies at the Fulton County Central Warehouse.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0196 |
3/15/23 |
$1,160,245.01 |
|
Increase Spending Authority No. 1 |
23-0344 |
5/17/23 |
$351,522.81 |
|
Increase Spending Authority No. 2 |
|
|
$52,372.30 |
|
Total Revised Amount |
|
|
$1,564,140.12 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $52,372.30
Prime Vendor: The Hon Company, LLC C/O Milton Jones Company, Inc.
Prime Status: Non-Minority
Location: Muscatine, IA
County: Muscatine County
Prime Value: $52,372.30 or 100.00%
Total Contract Value: $52,372.30 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 2 to Form of Contract
Exhibit 2: Cost Proposal for Office Furniture
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,160,245.01 |
|
Previous Adjustments: |
$351,522.81 |
|
This Request: |
$52,372,30 |
|
TOTAL: |
$1,564,140.12 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-C601: Capital, Real Estate and Asset Management, Central Warehouse Buildouts- $24,000.00
Funding Line 2:
100-265-2651-1160: General, Registration and Elections, Professional Services- $28,372.30
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: Completion of project as determined by Fulton County |
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Cost Adjustment: |
Renewal/Extension Terms: N/A |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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N/A |
N/A |