Department
Real Estate and Asset Management
Requested Action
title
Request approval to utilize cooperative purchasing - Department of Real Estate and Asset Management, North Georgia Fuel Cooperative (NGFC) Contract BL051-23, Gasoline and Diesel Fuel in an total amount not to exceed $2,797,900.00 with (A) James River Solutions, LLC, (Ashland, VA) in an amount not to exceed $1,128,000.00; (B) Boswell Oil Company (Athens, GA) in an amount not to exceed $876,900.00; and (C) Sunoco, LP (Dallas, TX) in an amount not to exceed $793,000.00, to purchase gasoline and diesel fuel for Fulton County fleet vehicles. Effective dates: September 1, 2026, through August 31, 2027.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-462, requests for approval to utilize cooperative purchasing or state contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
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All Districts |
x |
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District 1 |
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District 2 |
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District 3 |
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District 4 |
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District 5 |
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District 6 |
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Is this a purchasing item?
Yes
Summary & Background: Gwinnett County served as the Principal Procurement Agency for this fuel contract. This contract is a five-year contract, with an initial term of one year and four, one-year renewal options. The County is utilizing the North Georgia Fuel Cooperative to purchase fuel, and spending authority must be established and approved annually.
The Gwinnett County Board of Commissioners on August 15, 2023, approved the initial Contract BL051-23, Gasoline and Diesel Fuel Contract with three (3) fuel suppliers (James River Solutions, LLC, Sunoco, LP, and Boswell Oil Company), to provide gasoline and diesel fuel on an Annual Contract with term dates of September 1st, through August 31st each year, with four (4) one year renewal options. Because this is a cooperative purchasing contract, the County’s contract terms must align with the terms of the Principal Procurement Agency.
On August 4, 2026, agenda item 2026-0975, the Gwinnett County Board of Commissioners <https://www.google.com/goto?url=CAESqgEB6zswFbd_v0jauDhrSnj4g-4TFXECMOghtU2bKnQbEjnf4zY7TtcuRAyKmmNfRzslPjB1CmF1AoHHq2qmaNDcJekWuLxQMGFkKpDc-mrpKpfxrn8uI3Q1IQJggyVl0s3QMwNECUjspBNcep-quFb0KhV5JxU_Ci2n4VSfXNxCkFg6pfPAEgR9Dvvq8TMbFK6YkFQrtG9a2137OwNVZxINL2d3Z1rVM16aPQ> approved an increase and the annual renewal for BL051-23, Purchase of Gasoline and Diesel Fuel on an Annual Contract.
DREAM is requesting approval to utilize cooperative purchasing authority in the total amount not to exceed $2,797,900.00 to cover the costs for the anticipated gasoline and diesel fuel purchases through the end of the 12 month period which ends August 31, 2027.
Scope of Work: Fulton County participates in the North Georgia Fuel Cooperative that was created to purchase gasoline and diesel fuels in bulk quantities to obtain discount pricing. This cooperative consists of the following metro governmental agencies: City of Atlanta, City of Covington, City of Gainesville, City of Marietta, City of Smyrna, Cobb County Government, Cobb County Board of Education, Dawson County, DeKalb County Government, DeKalb County Board of Education, Fulton County Government, Forsyth County, Gwinnett County, Gwinnett County Board of Education, Jackson County, and Rockdale County.
Community Impact: None that the Department is aware of
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority in the total amount of $2,797,900.00, is an increase of $466,458.00 (approximately 20%) over 2026 which is based on the current trends in gasoline prices over the last nine (9) months. In response to gas price increases, the State of Georgia instituted a fuel tax suspension during the months of March 2026 through June 2026 in effort to provide temporary relief. Without the tax suspension, the County would have exceeded the approved spending authority for the current contract term. This requested spending authority is sufficient to cover the anticipated costs for FY2027.
Project Implications: Joining this cooperative agreement provides benefits which resulted in discount pricing through this action.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these cooperative contracts are not approved, it would be difficult for the County to purchase gasoline and diesel fuel at retail costs which will immediately increase County’s spending.
Contract Modification
(A) James River Solutions, LLC
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
23-0885 |
12/6/23 |
$940,000.00 |
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1st Cooperative Purchasing Option |
24-0746 |
11/6/24 |
$940,000.00 |
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2nd Cooperative Purchasing Option |
25-0640 |
9/3/25 |
$940,000.00 |
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3rd Cooperative Purchasing Option |
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$1,128,000.00 |
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Total Revised Amount |
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$3,948,000.00 |
(B) Boswell Oil Company
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
23-0885 |
12/6/23 |
$695,721.00 |
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1st Cooperative Purchasing Option |
24-0746 |
11/6/24 |
$730,721.00 |
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2nd Cooperative Purchasing Option |
25-0640 |
9/3/25 |
$730,721.00 |
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3rd Cooperative Purchasing Option |
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$876,900.00 |
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Total Revised Amount |
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$3,034,063.00 |
(C) Sunoco, LP
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
23-0885 |
12/6/23 |
$695,721.00 |
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1st Cooperative Purchasing Option |
24-0746 |
11/6/24 |
$660,721.00 |
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2nd Cooperative Purchasing Option |
25-0640 |
9/3/25 |
$660,721.00 |
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3rd Cooperative Purchasing Option |
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$793,000.00 |
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Total Revised Amount |
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$2,810,163.00 |
Contract & Compliance Information
Not Applicable
Exhibits Attached
Exhibit 1: Annual Contract Renewal BL051-23- Gasoline & Diesel Fuel-FY2026 & 2027
Exhibit 2: Performance Evaluations
Exhibit 3: Cooperative Purchasing Justification and Approval Form
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$2,331,442.00 |
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Previous Adjustments: |
$4,662,884.00 |
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This Request: |
$2,727,900.00 |
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TOTAL: |
$9,792,226.00 |
Fiscal Impact / Funding Source
Funding Line 1:
700-520-5223-1712: Internal Services, Real Estate and Asset Management, Gasoline- $750,000.00 (for 4-months in FY2026) and $2,047,900.00 (for 8-months in FY2027) “Pending availability of funding adopted for FY2027 by BOC”
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Key Contract Terms |
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Start Date: 9/1/2026 |
End Date: 8/31/2027 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating:
James River Solutions, LLC 88
Boswell Oil Company 91
Sunoco, LP 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2026 |
6/30/2026 |