Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidders - Department of Real Estate and Asset Management, 23ITB138804C-GS, Electrical On Call Maintenance Services Countywide in total amount not to exceed $375,000.00, with (A) Capital City Electrical Services, LLC (Norcross, GA) in an amount not to exceed $165,000.00; (B) ALL-N-1 Security Services, Inc. (Atlanta, GA) in an amount not to exceed $160,000.00; and (C) Electrify Atlanta, LLC (Roswell, GA) in an amount not to exceed $50,000.00 to provide standby on-site electrical on-call maintenance services on an “as needed” basis for all Fulton County facilities. Effective upon execution of contracts through December 31, 2024, with two renewal options. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval of the lowest responsible bidders to provide standby on-site electrical on call maintenance services on an “as-needed” basis for Fulton County facilities for fiscal year 2024.
Scope of Work: These contracts furnish all materials, labor, tools, equipment, and appurtenances necessary to provide on-site emergency electrical on-call maintenance services on an “as needed” basis for Countywide facilities.
The Scope of Work includes, but is not limited to:
• General lighting systems
• Distribution subpanels
• Motor starters not part of automated operations
• Receptacles
• Small water heaters
• Problems related to partial power loss in the buildings
• Emergency installation/extension of low and medium voltage power
• Operational problems on small (less than 10 hp) motors, pumps, fountains, etc.
• Replacement and installation of lamps
• Troubleshoot the electrical systems in County facilities
• Replacement and installation of distribution transformers
Community Impact: Electrical systems that are maintained allow County facilities to be safely powered and can prevent accidents caused by issues like failing parts, faulty wiring, or compromised transformers.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval of the lowest responsible bidders.
Procedure for Basis of Award:
The recommendation for the award was based on the bidders’ prices for hourly labor rates during normal business hours, overtime hours, service equipment when using a bucket truck and truck per trip rates for maintenance repairs from a given estimated number of hours; and totaling all costs (line items #1 thru #4) to determine the overall lowest responsible and responsive bidder(s) to provide emergency on-site electrical on call maintenance services for Fulton County facilities. Also, bidders must provide proof of professional electrical licenses which is a criterion to be considered for an award with Fulton County.
The Department received and evaluated five (5) bids to the solicitation
Award Recommendation:
DREAM is recommending award to the three (3) overall lowest and most responsive and responsible bidders: Capital City Electrical Services, ALL-N-1, and Electrify Atlanta, LLC.
Selecting three (3) electrical contractors provides the County with the maximum flexibility and sufficient manpower resources to respond to emergencies and to accommodate the large number of buildings and parking lots while minimizing each building's electrical power repair down time.
Two (2) of the three (3) recommended electrical contractors have a current contract with Fulton County and have performed satisfactory and highly competent as an electrical contractor for Fulton County as stated in their performance reports (see Exhibit 2).
The requested spending authority in the total amount of $375,000.00, is an increase of $155,000.00 over the prior contract previously awarded for 2023 and is largely for the Greater Fulton Maintenance Division which services the North and South Fulton Areas. These planned projects for 2024 consists of additional electrical installation of circuits, quad receptacles with new 1p 20A breakers, and conduits for the Fulton County Central Warehouse for Election and Emergency Management Departments; and lighting upgrade projects for the Northside Library, New Horizons and Palmetto Senior Centers.
These are time and material contracts, and the above-mentioned total spending authority will cover the costs for normal and overtime labor hours, troubleshooting, diagnosing and emergency maintenance repairs, parts/components on variety types of general and electrical lighting systems for FY2024; and this includes the cost to maintain the newly 588,000 total sq. ft. consolidated Central Warehouse at the required based cost @ $0.70 per sq. ft. for current electrical projects.
Project Implications: These contracts require professional licenses, specialty tools and equipment, training, and technicians skilled to perform on-site electrical on call emergency and maintenance repair services.
Community Issues/Concerns: Keeping County facilities safely powered.
Department Issues/Concerns: If these contracts are not approved, the Department cannot address emergency on-site electrical on-call maintenance and repairs services for County facilities
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $375,000.00
(A)
Prime Vendor: Capital City Electrical Services, LLC
Prime Status: Non-Minority
Location: Norcross, GA
County: Gwinnett County
Prime Value: $165,000.00 or 100.00%
Total Contract Value: $165,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Prime Vendor: All-N-1 Security Services, Inc.
Prime Status: African American Male Business Enterprise
Location: Atlanta, GA
County: Fulton County
Prime Value: $140,800.00 or 88.00%
Subcontractor Vendor: HC Wireless, LLC
Subcontractor Status: African American Male Business Enterprise
Location: Decatur, GA
County: DeKalb County
Subcontractor Value: $19,200.00 or 12.00%
Total Contract Value: $160,000.00 or 100.00%
Total Certified Value: $160,000.00 or 100.00%
(C)
Prime Vendor: Electrify Atlanta, LLC
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $50,000.00 or 100.00%
Total Contract Value: $50,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $375,000.00 or 100.00%
Grand Certified Value: $160,000.00 or 42.67%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluations
Exhibit 3: Department Recommendation Memo
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$375,000.00 |
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TOTAL: |
$375,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1116: General, Real Estate and Asset Management, Building Maintenance- $300,000
Funding Line 2:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $75,000
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating:
Capital City Electrical Services 79
ALL-N-1 79
Electrify Atlanta, LLC New Vendor
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2023 |
12/31/2023 |