Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 22ITB076A-JWT, Water Meter Testing and Repairs, in an amount not to exceed $354,260.00 with Reed and Shows Meter Solutions (Carrollton, GA), to provide water meter testing and repairs. This action exercises the second of two renewal options. No renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract provides for the testing of water meters and verifies the accuracy of the meters used throughout the water supply system in North Fulton County.
Scope of Work: This service is required for all large water meters to ensure they are working properly. The service includes the performance of necessary repairs on the water meters, as directed by Fulton County Public Works staff.
Community Impact: By providing independent meter testing, customer billing issues are resolved efficiently, and customer confidence is increased by providing meter testing and correct billing. The accuracy of meters directly affects revenue, which is a factor in determining water rates.
Department Recommendation: The Department of Public Works recommends renewal of the existing contract.
Project Implications: Water meter testing and repairs of large meters ensures water meter accuracy and associated billing accuracy. The annual testing of meters increases revenue, provides correct billing, and decreases refunds and issues associated with inaccurate water billing.
Community Issues/Concerns: No community issues or concerns have been presented to the Department of Public Works by the community.
Department Issues/Concerns: The Department of Public Works has no issues or concerns with the award of the contract as presented.
Contract Modification:
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0203 |
03/15/2023 |
$354,260.00 |
|
1st Renewal |
23-0764 |
11/1/2023 |
$354,260.00 |
|
2nd Renewal |
|
|
$354,260.00 |
|
Total Revised Amount |
|
|
$1,062,780.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $354,260.00
Prime Vendor: Reed and Shows Meter Solutions, LLC.
Prime Status: Non-Minority
Location: Carrollton, GA
County: Carroll County
Prime Value: $354,260.00 or 100%
Subcontractor: None
Total Contract Value: $354,260.00 or 100%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$708,520.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$354,260.00 |
|
TOTAL: |
$1,062,780.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2023 |
6/302024 |