Department
Information Technology
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to amend an existing contract - Information Technology, 22RFP315692K-BKJ, Design, Development and Implementation for Phase I, Public Facing Website in an amount not to exceed $200,000.00 with Svanaco Inc., DBA Americaneagle.com (Des Plaines, IL) to complete outstanding project deliverables and to provide additional support hours for the County’s public facing website project effective upon BOC approval for an additional 12 month period. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This amendment is required in order to complete outstanding project deliverables and support hours for implementing critical application enhancements; to update the public-facing website (fultoncountyga.gov) to the latest application release; implement best practices; and, to provide accessibility compliance needs to optimize an inclusive customer experience. Information Technology and External Affairs will continue to partner on the execution of this project.
The original contract term was effective May 24th, 2023, for the sooner of (A) a period of 18 months, (B) final acceptance; or (C) the agreement is terminated as provided in the contract. Information Technology is asking for an extension beyond the end date of the 18-month period November 24, 2024, to December 31, 2025.
Scope of Work: The scope of the work is to develop critical application enhancements, implement best practices, upgrade to the latest version of the platform supporting the public-facing website (fultoncountyga.gov), and partner with the vendor for on-going support.
Community Impact: Enhancements and remediation for the public-facing website provides an improved digital experience for residents, businesses, and other agencies seeking information regarding Fulton County services.
Department Recommendation: Requesting approval to increase spending authority and a contract extension with Americaneagle.com to provide expertise for critical application updates, upgrade the current platform to the latest version, and partner with Fulton County for on-going support.
Project Implications: The project lends toward maintaining a positive public web presence and providing training and knowledge transfers to internal staff.
Community Issues/Concerns: There are no issues/concerns to report.
Department Issues/Concerns: There are no additional concerns to report
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0274 |
4/19/2023 |
$355,250.00 |
|
Amendment No. 1 |
|
|
$200,000.00 |
|
Total Revised Amount |
|
|
$555,250.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Svanaco Inc., DBA Americaneagle.com
Prime Status: Non-Minority
Location: Des Plaines, IL
County: Cook County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No. 1 to Form of Contract
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
Kevin Kerrigan, CIO, Information Technology, 404-612-0057
Contract Attached
title
No
Previous Contracts
titleYes
Total Contract Value
|
Original Approved Amount: |
$355,250.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$200,000.00 |
|
TOTAL: |
$555,250.00 |
Grant Information Summary
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Amount Requested: |
|
☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1: 100-220-2201-1113: General, Information Technology, Software
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Key Contract Terms |
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Start Date: 10/1/2024 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: No renewal options |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
5/22/2024 |
8/21/2024 |