Department
Police
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Police Department, 23ITB139979B-RT, Automobile Repair Services in amount of $153,000.00 with Moon’s Service Center (Mableton, GA) to provide automobile repair services for the Police Department’s fleet. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025 through December 31, 2025. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Justice and Safety
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: Automobile repair services includes replacements parts, maintenance service (scheduled), repairs and labor for marked and unmarked police vehicles on an as needed basis. This contract includes the entire fleet of approximately 50 vehicles and vehicles used for driver training at the Academy.
Community Impact: Automobile repair services is needed to reduce break downs and keep the Police Department’s fleet operating smoothly and safely while rendering police services.
Department Recommendation: The Police Department recommends approval of this item.
Project Implications: Maintaining service vehicles will be performed by this contractor.
Community Issues/Concerns: There are no community issues/concerns.
Department Issues/Concerns: The Police Department must have vehicles that are serviced properly and ready for use twenty-four hours per day.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
102-396 |
10/14/2023 |
$66,160.00 |
|
Amendment No. 1 |
102-420 |
01/01/2024 |
$26,840.00 |
|
Amendment No. 2 |
24-0609 |
09/16/2024 |
$60,000.00 |
|
Renewal No. 1 |
|
|
$153,000.00 |
|
Total Revised Amount |
|
|
$306,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $153,000.00
Prime Vendor: Moon’s Service Center
Prime Status: Non-Minority
Location: Mableton, GA
County: Cobb County
Prime Value: $153,000.00 or 100.00%
Total Contract Value: $153,000.00 or 100.00%
Total Certified Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Performance Evaluation
Exhibit 2: Contract Renewal Agreement
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
W. Wade Yates, Chief of Police, 404-613-5705
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$66,160.00 |
|
Previous Adjustments: |
$86,840.00 |
|
This Request: |
$153,000.00 |
|
TOTAL: |
$306,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source:
Funding Line 1:
301-320-3201-1110: South Fulton Sub-District, Police Department, Vehicle Maintenance & Repairs (Uniform Patrol) $100,000 - Pending Approval of the FY2025 Budget
Funding Line 2:
100-320-5207-1110: General Fund, Police Department, Vehicle Maintenance & Repairs (Security) $53,000 - Pending Approval of the FY2025 Budget
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Key Contract Terms |
|
Start Date: 1/1/2025 |
End Date: 12/31/2025 |
|
Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |