Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidders - Real Estate & Asset Management, 25ITB140704C-GS, Moving Services, in the total amount not to exceed $350,000.00 with (A) Beltmann Relocation Group (Stone Mountain, GA) in an amount not to exceed $130,000.00; (B) ALS Van Line Services, Inc. (Atlanta, GA) in an amount not to exceed $130,000.00; and (C) APMC Moving & Delivery, Inc. (Tucker, GA) in an amount not to exceed $90,000.00, to provide moving services on an “as-needed” basis Countywide. Effective January 1, 2026, through December 31, 2026, with two renewal options.
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background These contracts furnish all materials, parts, labor, tools, equipment, transportation, and appurtenances necessary to provide moving services on an “as-needed” basis for Fulton County.
Scope of Work: The scope of work also includes, but not limited to:
1. Provide moving cost and timeline estimate for each moving project upon request.
2. Packing, loading, and unloading of shelving, file cabinets, boxes, and related office equipment when required.
3. Cleaning up after each phase of the move, as directly related to packing/ unpacking.
To ensure these contractors have ample opportunity to provide services, we will alternate between the three moving companies, and this will allow the County maximum flexibility in having an alternate source to handle multiple large scales moves.
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The Basis of Award:
The recommendation for the awards was based on the bidders’ prices for various size trucks with payloads ranging from 5,000 lbs. or less up to 30,000 lbs. and greater; to include separate costs associated with hourly/daily rates for trucks, drivers and helpers and calculated by adding all four columns (line items #1 - #7) for a total cost (line item 8) to determine the lowest the lowest responsible bidder (Base Bid Amount) complying with the provisions of this ITB.
Recommendation:
The County received and evaluated ten (10) bid responses to the solicitation. Beltmann Relocation Group submitted the overall lowest base bid amount of $3,234.00; the 2nd lowest bidder ALS Van Lines Services, Inc. submitted a base bid amount of $3,332.00; APMC Moving & Delivery, Inc. submitted the 3rd lowest base bid amount of $3,377.00, see Exhibit 1, Bid Tabulation Sheet attached.
DREAM recommends award to Beltmann Relocation Group, ALS Van Line Services, Inc. and APMC Moving & Delivery as the 1st, 2nd & 3rd lowest responsible and responsive bidders respectively. This provides the greatest degree of flexibility with multiple moving sources to support Fulton County agencies and/or initiatives.
The requested total spending authority in the amount of $350,000.00 for FY2026, is an increase of $85,000.00 over FY2025. The reasons for the increase in total spending authority are as follow:
1. DREAM is requesting $250,000.00 of spending authority to support several large-scale office moves such as that associated with the Government Center renovation and the Public Safety Training Center construction renovation project with anticipated completion in Q4 FY2026.
2. Additionally, the Registration & Election has requested the use of $100,000.00 of contract spending authority to support the 2026 Election Primaries and other field operations for FY2026.
Project Implications: This service is critical for large move associated with relocation of County agencies due to building renovation or lease office space.
Community Issues/Concerns: None that the County is aware of.
Department Issues/Concerns: If these contracts are not approved, the DREAM will not be able to facilitate large office moves.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $350.000.00
(A)
Contract Value: $130,000.00
Prime Vendor: Beltman Relocation Group
Prime Status: Non-Minority
Location: Stone Mountain, GA
County: Dekalb County
Prime Value: $130,000.00 or 100.00%
Total Contract Value: $130.000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $130,000.000
Prime Vendor: ALS Van Line Services, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $130,000.00 or 100.00%
Total Contract Value: $130,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(C)
Contract Value: $90,000.00
Prime Vendor: APMC Moving & Delivery Services
Prime Status: Non-Minority
Location: Tucker, GA
County: DeKalb County
Prime Value: $90,000.00 or 100.00%
Total Contract Value: $90,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Grand Contract Value: $350,000.00 or 100.00%
Grand Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Performance Evaluations
Exhibit 3: Department Recommendation Memo
Contact Information
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$350,000.00 |
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TOTAL: |
$350,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5220-1160: General, Real Estate and Asset Management, Professional Services- $250,000.00 “Subject to availability of funding adopted for FY 2026 by BOC, and the contingent approval of other user departments”
Funding Line 2:
100-265-2653-1160: General, Registration & Elections, Professional Services- $25,000.00 “Subject to availability of funding adopted for FY 2026 by BOC”
Funding Line 3:
100-265-2654-1160: General, Registration & Elections, Professional Services- $25,000.00 “Subject to availability of funding adopted for FY 2026 by BOC”
Funding Line 4:
100-265-2655-1160: General, Registration & Elections, Professional Services- $25,000.00 “Subject to availability of funding adopted for FY 2026 by BOC”
Funding Line 5:
100-265-2658-1160: General, Registration & Elections, Professional Services- $25,000.00 “Subject to availability of funding adopted for FY 2026 by BOC”
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2026 |
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Cost Adjustment: N/A |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating:
Beltmann Relocation Group 85
ALS Van Line Services, Inc. 85
APMC Moving & Delivery New Vendor - CPR Memo
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2025 |
9/30/2025 |