Department
Finance
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Finance Department, 19-RFP060519C-MH, Employee Health Benefit Plan - Vision Benefits provided on a self-funded basis administered by EyeMed Vision Care, to eligible active employees, retirees/beneficiaries, and their eligible dependents. This action exercises the fourth of four renewal options. No renewal option remains. Effective dates: January 1, 2024, through December 31, 2024. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The Finance Department requests approval to renew existing contract with EyeMed Vision Care to administer self-funded comprehensive vision benefit services for eligible active employees, retirees/beneficiaries, and their covered dependents. Under the self-funded arrangement, the carrier administers the plan, but claims are funded by the County. This contract provides an all-inclusive administration fee for vision plan administration, claims adjudication, reporting and customer service. EyeMed continues to offer the largest provider network.
Community Impact: None
Department Recommendation: The Finance Department recommends renewal of existing contract with EyeMed to administer the comprehensive self-funded vision plan at the rate of $0.55 per enrollee per month. There is no change in the vision administration fee from 2023 to 2024. The 2024 vision premium rates are presented as a separate agenda item for approval.
Project Implications: None
Community Issues/Concerns: None
Department Issues/Concerns: None
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
19-0621 |
08/7/2019 |
Monthly admin fee per enrolled employee/retiree/beneficiary |
|
1st Renewal |
20-0829 |
11/18/2020 |
Monthly admin fee per enrolled employee/retiree/beneficiary |
|
2nd Renewal |
21-0648 |
09/01/2021 |
Monthly admin fee per enrolled employee/retiree/beneficiary |
|
3rd Renewal |
22-2488 |
9/7/2022 |
Monthly admin fee per enrolled employee/retiree/beneficiary |
|
4th Renewal |
|
8/16/23 |
Monthly admin fee per enrolled employee/retiree/beneficiary |
|
Total Revised Amount |
|
|
|
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: PPO Plan - $0.55 per enrolled employee/retiree/
beneficiary
Prime Vendor: Eye Med Vision Care, LLC
Prime Status: Non-Minority
Location: Mason, OH
County: Warren County
Prime Value: $0.55 per enrolled employee/retiree/beneficiary
Total Contract Value: $0.55 per enrolled employee/retiree/beneficiary
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contract Renewal Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Ray Turner, Deputy Finance Director 404-612-7737 or Verna Thomas, Employee Benefits Manager, Finance 404-612-7639
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value: [Per approved per member per month administrative fee plus claims cost]
|
Original Approved Amount: |
Enrollment based on per member per month administrative fee |
|
Previous Adjustments: |
|
|
This Request: |
|
|
TOTAL: |
|
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
426-999-P003-1560: Group Insurance Stabilization, General Fund, Administrative
|
Key Contract Terms |
|
Start Date: 1/1/2024 |
End Date: 12/31/2024 |
|
Cost Adjustment: |
Renewal/Extension Terms: 4 of 4 |
Overall Contractor Performance Rating: 89%
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
1/1/2023 |
6/30/2023 |