Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the Fall 2021 Take Home Vehicle Report. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Fulton County’s Policy 200-16: A report will be sent semi-annually to the Board of Commissioners that will, by department, show: vehicles that are taken home at night by County employees; type of vehicle; employee’s name and residence; and the reasons for authorization to take the vehicle home at night.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
No
Summary & Background Approval of 2021 Overnight Vehicle Take Home Report
Scope of Work: The Department of Real Estate and Asset Management requests approval of this report. In accordance with Policy 200-16, semi-annually, each Department Head will assess the status of the vehicle assignments, utilizing the five categories outlined below. Vehicle assignment for business purposes may be categorized in the following manner:
• Exclusive Assignment - Restricted is defined as the authorized use of a County vehicle by a designated County employee position for the purposes of efficiently and effectively performing County business and encompasses commuting to and from home and “de minimus” personal use. Examples of “de minimus” personal use include lunch and/or a personal errand on the way between a County work location/activity and the employee’s home.
• Exclusive Assignment - Unrestricted is defined as the assigned, unrestricted use of a County vehicle on a 24-hour basis within the Metropolitan Atlanta area. Exclusive assignment is limited to specific positions within the County, i.e., the Fulton County, Marshal’s, Police and Sheriff’s Departments, whose response time to urgent and immediate needs of law enforcement duties and responsibilities are essential.
• Eight Hour Assignment
• Pool Assignment
• Personal Vehicle
For Public Safety (Police, Sheriff, Marshal,): only those officers who are determined to be necessary for callback on an emergency basis for incident response or investigations will be permitted to take home vehicles out of the County. The vehicle must be equipped as an emergency response vehicle to qualify for this treatment. (Policy 200-16A).
On or before March 31st and September 30th of each year, Department Heads will submit justification for requirements for exclusive and eight-hour assignments, to the Director of Department of Real Estate And Asset Management DREAM), Division. These requirements should be submitted in the format identified as “TAB B”. DREAM will provide a consolidated recommendation to the County Manager for his/her review and presentation to the BOC for the third Wednesday Board Meeting in April and October of each year.
Community Impact: None that the Department is aware of.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval for 2021 Overnight Vehicles Report according to policy 200-16.
Project Implications: If this report is not approved, the Departments will not be permitted to take home County owned-vehicles particular Public Safety on an emergency basis for incident crisis response.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: None that the Department is aware.