Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Department of Public Works, 20ITB100620A-CJC, Small Water Meter Installation, in an amount not to exceed $200,000.00 with Wade Coots Company (Austell, GA) to provide small water meter installation services in the North Fulton water service area. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This request is for an increase in spending authority for Wade Coots Company, Inc. (Austell, GA) to provide small water meter installation in the North Fulton water service area.
Scope of Work: The contract provides for small water meter installation in the North Fulton water service area. Wade Coots has performed at a level that has met the Department’s expectations. The second renewal of the contract was approved on 12/7/2022, Item # 22-0931, for $550,000,000. This request for additional spending authority is necessary because the installation of new small meters is an ongoing activity that is fully dependent upon the development and needs of Fulton County water customers. Based on current conditions, it is anticipated that an additional 50 small meter services will be requested during the remainder of the year. Additionally, the cost of small meter installations has increased due to additional milling and paving requirements by the cities within the North Fulton water service area.
Community Impact: This contract ensures the North Fulton water system will continue to maintain expected levels of service and be able to provide potable water to new and existing businesses and residents within the service area.
Department Recommendation: The Department of Public Works recommends approval of this increase in spending authority.
Project Implications: The Department of Public Works’ ability to maintain expected levels of service will be severely compromised without the approval of this item. This contract allows the Department to install small water meters in a timely manner. Delays would negatively impact new and existing customer requests within the service area.
Community Issues/Concerns: No community issues/concerns have been raised by constituents.
Department Issues/Concerns: The Department of Public Works has concerns should this item not be approved. The Public Works Department relies on this contract as the primary means for new small meter installation within the North Fulton water service area.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
21-0137 |
2/17/2021 |
$300,000.00 |
|
1st Renewal |
21-0869 |
11/3/2021 |
$300,000.00 |
|
Amendment No. 1 |
22-0641 |
9/7/2022 |
$250,000.00 |
|
2nd Renewal |
22-0931 |
12/7/2022 |
$550,000.00 |
|
Amendment No. 2 |
|
|
$200,000.00 |
|
Total Revised Amount |
|
|
$1,600,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Wade Coots Company, Inc.
Prime Status: Non-Minority
Location: Austell, GA
County: Cobb County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total Certified Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment Form No. 2
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$300,000.00 |
|
Previous Adjustments: |
$1,100,000.00 |
|
This Request: |
$200,000.00 |
|
TOTAL: |
$1,600,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $200,000.00
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Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal options remain |
Overall Contractor Performance Rating: 82
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
|
5/2/2023 |
8/3/2023 |