Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of statewide contracts - Department of Real Estate and Asset Management, SWC 99999-001-SPD000155, Truck Chassis and Truck Bodies and SWC 99999-001-SPD0000183, Police Pursuit and Special Services Vehicles in an total amount not to exceed $1,217,066.00 with (A) Rush Truck Center of Georgia, Inc. (Atlanta, GA) in an amount not to exceed $840,976.00; (B) Hardy Chevrolet (Dallas, GA) in an amount not to exceed $205,860.00; and (C) Wade Ford, Inc. (Smyrna, GA) in an amount not to exceed $170,230.00, for the purchase of eighteen (18) 2023 vehicles and equipment for various Fulton County Departments. This is a one-time procurement. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval of statewide contracts to purchase 18 total 2023 Countywide vehicles and equipment for various Fulton County Departments.
Scope of Work: To purchase 18 total 2023 Countywide vehicles and equipment for various Fulton County Departments
2023 Countywide Vehicles and Equipment Breakdown and Cost:
|
|
Description |
Unit Cost |
New |
Replacement |
Total # Vehicles |
Total Cost |
|
1 |
Chevrolet Passenger Vans |
$34,310.00 |
0 |
4 |
4 |
$137,240.00 |
|
2 |
Chevrolet Cargo Vans |
$34,310.00 |
0 |
2 |
2 |
$68,620.00 |
|
3 |
Ford Explorer 4-Door, 4 x 4, XLT (More Features) |
$44,105.00 |
0 |
2 |
2 |
$88,210.00 |
|
4 |
Ford Explorer 4-Door, 4 x 4 XLT |
$41,010.00 |
0 |
2 |
2 |
$82,020.00 |
|
5 |
Box Trucks |
$114,711.00 |
0 |
2 |
2 |
$229,422.00 |
|
6 |
16 ft. Box Vans |
$80,893.00 |
0 |
3 |
3 |
$242,679.00 |
|
7 |
Tow Truck |
$149,731.00 |
0 |
1 |
1 |
$149,731.00 |
|
8 |
International State Body Truck |
$95,817.00 |
1 |
0 |
1 |
$95,817.00 |
|
9 |
26 ft. Box Van |
$123,327.00 |
1 |
0 |
1 |
$123,327.00 |
|
10 |
Total |
2 |
16 |
18 |
$1,217,066.00 |
By Departments:
|
# |
Department |
New |
Replacement |
Total |
|
1 |
Mental Health |
0 |
2 |
2 |
|
|
|
|
|
|
|
2 |
DREAM |
0 |
5 |
5 |
|
|
|
|
|
|
|
3 |
Juvenile Court |
0 |
1 |
1 |
|
|
|
|
|
|
|
4 |
Library |
0 |
3 |
3 |
|
|
|
|
|
|
|
5 |
Emergency Management |
2 |
0 |
2 |
|
|
|
|
|
|
|
6 |
Registration and Election |
0 |
1 |
1 |
|
|
|
|
|
|
|
7 |
Public Defender |
0 |
1 |
1 |
|
|
|
|
|
|
|
8 |
Sheriff Office |
0 |
1 |
1 |
|
|
|
|
|
|
|
9 |
Senior Services |
0 |
1 |
1 |
|
|
|
|
|
|
|
10 |
Superior Court, Drug Court |
0 |
1 |
1 |
|
|
|
|
|
|
|
11 |
Total |
2 |
16 |
18 |
With the exception of two (2) new vehicles for the Emergency Management Agency, these vehicles will replace older models that have exceeded their useful operational life in accordance with County Policy #400-6 which states that light duty administrative vehicles are to be replaced once they are either five (5) years old or have exceeded 100,000 miles. The Fleet Management Division has recommended replacement of these vehicles and equipment based on the age, mileage, and mechanical condition of the vehicles.
The cost per vehicle includes a 3 year/36,000-mile maintenance warranty which covers the following vehicle components: engine, transmission, rear-wheel drive, front wheel drive, steering, brakes, front suspension, electrical, air conditioning and heating, high tech components, emission system components, audio, and safety system components. Everyday maintenance, fluids, lubrication, brake pads, wiper blades, etc... are not covered under the warranty.
Community Impact: The vehicles are used to accomplish the assigned tasks in the transportation of employees and equipment during daily operation and maintenance of various Departments within Fulton County.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The statewide vehicle dealers will work in collaboration with the Department Real Estate Asset Management’s Fleet Management Division for coordination and delivery of 18 total 2023 Countywide vehicles and equipment for Fulton County.
Project Implications: The replacement of these identified vehicles has exceeded their usefulness based on policy #400-6 and the fact that annual cost to repair/maintain these vehicles exceeds the Kelly Bluebook value.
Community Issues/Concerns: It’s imperative that the County have reliable vehicles and equipment available to response to emergencies or any situation day or night to serve the citizens of Fulton County.
Department Issues/Concerns: If replacements of these vehicles are not approved, this will strain the County ability to meet and accomplish the daily operation of the Departments.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,217,066.00
(A)
Contract Value: $840,976.00
Prime Vendor: Rush Truck Center of Georgia, Inc.
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $840,976.00 or 100.00%
Total Contract Value: $840,976.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(B)
Contract Value: $205,860.00
Prime Vendor: Hardy Chevrolet
Prime Status: Non-Minority
Location: Dallas, GA
County: Paulding County
Prime Value: $205,860.00 or 100.00%
Total Contract Value: $205,860.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
(C)
Contract Value: $170,230.00
Prime Vendor: Wade Ford, Inc.
Prime Status: African American Male Business Enterprise
Location: Smyrna, GA
County: Cobb County
Prime Value: $170,230.00 or 100.00%
Total Contract Value: $170,230.00 or 100.00%
Total Certified Value: $170,230.00 or 100.00%
Grand Contract Value: $1,217,066.00 or 100.00%
Grand Certified Value: $170,230.00 or 13.99%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Statewide Contracts
Exhibit 2: SWC Benefits
Exhibit 3: 2023 Master Vehicles & Equipment List
Exhibit 4: Statewide Justification Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$0.00 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$1,217,066.00 |
|
TOTAL: |
$1,217,066.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-1410: Capital, Real Estate and Asset Management, Equipment- $997,922.00
Funding Line 2:
448-335-ARP1-VATE: American Rescue Plan, Emergency Management, Vaccination and Testing- $219,144.00
|
Key Contract Terms |
|
Start Date: Upon BOC Approval |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: One-time procurement |
Overall Contractor Performance Rating: N/A
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
N/A |
N/A |