Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Public Works, 25RFP450816K-JAJ, Flow Monitoring Services & Infiltration/Inflow (I/I) Program Management in an amount not to exceed $12,079,844.00 with RJN Group, Inc. over five years to provide comprehensive operations, preventative maintenance, and repair services for flow monitors and rain gauges as well as infiltration/inflow (I/I) program management and engineering services for the Fulton County sewer system in North and South Fulton service areas. Effective upon execution of contract through December 31, 2030 for five years with two one-year renewal options.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with the Purchasing Code Sections 102-374, Competitive sealed proposal of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☒
District 4 ☐
District 5 ☒
District 6 ☒
Is this a purchasing item?
Yes
Summary & Background: The Fulton County Public Works Department provides: wastewater services to the citizens in Fulton County, both in the northern and southern portions of the county. A major component of the sanitary sewer network is the series of flow monitors, rain gauges, and flow depth devices that collect real time data about the collection system such as sewer level depth, rainfall amounts, and flow rates within the sewer system. This data is used to provide real time alarms and aids in responses by sewer operations crews. Additionally, the data is the basis for interjurisdictional (IJ) billing with other counties and municipalities, allows staff to monitor seasonal data analysis on the infiltration and inflow (I/I) from rain and groundwater into the sewer network, and provides data sewer modeling used for long term capital planning. In the North Fulton service area, there are 151 permanent flow monitors (24 IJ billing monitors), 17 depth monitors, and 14 rain gauges. In the South Fulton service area, there are 76 permanent flow monitors (26 IJ billing monitors),15 depth monitors, and 11 rain gauges.
Scope of Work: This contract covers a comprehensive set of services including operations, preventative maintenance, repair services, and sewer system evaluation services (SSES) as needed for the existing flow monitoring network in both the North and South Fulton service areas. The current network consists of 227 permanent flow monitors (50 IJ billing monitors), 32 depth monitors, and 24 rain gauges in a network of approximately 72,075 manholes and 2,579 miles of sewer pipe, including force mains. These monitors are owned by Fulton County and are maintained and used by the vendor under this contract.
This contract provides a web based system for the County’s use for system-wide overflow alarm notifications and other sewer alarming, as well as professional engineering services to evaluate the sewer system for capacity, particularly related to I/I intrusion, and to assist operations and maintenance (CMOM) purposes, as required.
The contract with RJN Group, Inc will be for a five year period beginning January 1, 2026 and concluding December 31,2030 with the possibility of two, one-year renewals in 2027 and 2028. The total five-year contractual value equals $12,079,844.00 and is distributed over the life of the contract as summarized below:
Year 1 (2026): $2,323,270.00
Year 2 (2027): $2,345,227.30
Year 3 (2028): $2,406,748.91
Year 4 (2029): $2,469,894.22
Year 5 (2030): $2,534,703.57
Community Impact: The equipment and services provided in this project are critical in supporting the County’s ability to keep all people healthy via proactive maintenance and response and prompt alarming to prevent sanitary spills and overflows, as well as to ensure accurate billing to our IJ partners in accordance with intergovernmental agreements.
Department Recommendation: The Department of Public Works recommends the approval of the award of the Flow Monitoring Service & Infiltration/Inflow (I/I) Program Management contract to RJN Group, Inc.
Project Implications: Without this service, the Department of Public Works would not be in compliance with its billing requirements for its IJ partners, and the Department would be less responsive to both sanitary sewer overflows and long-term capital needs.
Community Issues/Concerns: No community issues or concerns are known to Public Works.
Department Issues/Concerns: The Department of Public Works has no issues or concerns with this project.
Contract Modification
New Procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $12,079,844.00
Prime Vendor: RJN
Prime Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Prime Value: $10,388,665.84 or 86.00%
Subcontractor: Q Solutions, Inc
Subcontractor Status: Asian American Female Business Enterprise
Location: Tucker, GA
County: DeKalb County
Contract Value: $241,596.88 or 2.00%
Subcontractor: Barge Design Solutions
Subcontractor Status: White Female Business Enterprise
Location: Atlanta, GA
County: Fulton County
Contract Value: $241,596.88 or 2.00%
Subcontractor: RK Reeves & Associates
Subcontractor Status: African American Female Business Enterprise
Location: Tucker, GA
County: DeKalb County
Contract Value: $241,596.88 or 2.00%
Subcontractor: Woolpert
Subcontractor Status: Non-Minority
Location: Atlanta, GA
County: Fulton County
Contract Value: $966,387.52 or 8.00%
Total Certified Value: $12,079,844.00 or 100.00%
Total Certifed Value: $724,790.64 or 6.00%
Exhibits Attached
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
David Clark, Director, Public Works, (404) 612-2804
Contract Attached
title
No
Previous Contracts
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No
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$12,079,844.00 |
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TOTAL: |
$12,079,844.00 |
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-IC01 Water & Sewer R&E, Public Works
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Key Contract Terms |
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Start Date: 1/1/2026 |
End Date: 12/31/2030 |
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Cost Adjustment: |
Renewal/Extension Terms: Two one-year renewal options |
Overall Contractor Performance Rating: New Vendor - CPR Memo
Would you select/recommend this vendor again?
Choose an item.
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