Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a statewide contract - Department of Real Estate and Asset Management, SWC# 99999-001-SPD0000100-0002, Office, Computer and Educational Furniture not to exceed the amount of $149,417.09 with Office Design Concepts Georgia dba Affordable Interior Systems, Inc (Leominster, MA), to provide new office furnishings, including delivery and installation services, for the Fulton County Clerk of Superior and Magistrate Court. Effective upon BOC approval. This is a one-time procurement. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-462, requests for approval of statewide contracts of more than $100,000 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Approval of Statewide Contract to provide new office furnishings, including delivery and installation services, for the Clerk of Superior and Magistrate Court.
Scope of Work: This contract will provide new office furnishings, including delivery and installation, in support of the Fulton County Clerk of Superior and Magistrate Courts for Phase II and Phase III renovation project. This furniture will replace the existing furniture in suite TG-200.
Project Breakdown:
Phase II - $78,772.91
Phase III - $70,644.18
Total Cost: $149,417.09
Key Benefits of the Statewide Contract:
§ No minimum order sizes
§ Free delivery within the State of Georgia
§ Discounts up to 70% off list price
§ Available ordering methods include the state’s electronic ordering portal (Team Georgia Marketplace), Phone, Fax, and Web
§ Access to over 500,000 Office, Computer and Educational Furniture items
§ Full credit for returns on all “non-customized” items ordered within 30 days of purchase
Community Impact: None of which the Department is aware.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The Furniture Contractor will work in collaboration with Department of Real Estate and Asset Management’s Construction Management Division and Superior Court Staff for the replacement, delivery, and installation of new office furniture for Suite TG-200.
Project Implications: The approval of this Statewide Contract will allow the replacement the existing furniture in the JCT located in Suite TG-200.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this Statewide Contract is not approved, the Department will not be able to provide office furnishings, including delivery and installation, in support of the Fulton County Clerk of Superior and Magistrate Courts for Phase II and Phase III COSMC Renovation Project. This furniture is to replace the existing furniture in the JCT located in Suite TG-200.
Contract Modification No, this is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Click or tap here to enter text.
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: SWC #99999-001-SPD0000100-0002
Exhibit 2: SWC Benefits
Exhibit 3: Cost Proposal for Phase II & III
Exhibit 4: Phase III Layout
Exhibit 5: COSMC Recommendation Letter
Exhibit 6: Contractor’s Performance Report
Exhibit 7: Statewide Contract Justification Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$149,417.09 |
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TOTAL: |
$149,417.09 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-C322: Capital, Real Estate and Asset Management, COSMC Renovations Lewis S. Slaton- $149,417.09
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Key Contract Terms |
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Start Date: Upon BOC Approval |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: One-time procurement |
Overall Contractor Performance Rating: 4.00
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
6/30/2022 |