Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 201TB092320A-FB, Large Water Meter Installation Services in the amount of $750,000.00 with Wade Coots Company, Inc. (Austell, GA), to provide large water meter installation services. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2023, through December 31, 2023. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works recommends approval to renew existing contract to provide large water meter installation services.
Scope of Work: The Large Meter installation contract allows for the installation of large water meters (meters greater than 2”) on fire service lines and larger water lines servicing new developments. Additionally, this contract allows for the replacement of existing large water meters when necessary.
The requested spending authority in the total amount of $750,000.00 for FY2023 is equal to the approved amount for FY2022 and required to cover the anticipated demand for new large meter installations as well as an increase in contract unit prices of fifteen percent (15%) to cover increase contractor expenses due to inflation associated with both labor and materials. The revised unit pricing sheet is attached and reflects the unit pricing only and not award amount.
Community Impact: The metering of large water services properly accounts for water consumption by large consumption users of the water system.
Department Recommendation: The Department request approval to renew existing contract with Wade Coots Company, Inc.
Project Implications: The Large Meter installation contract provides installation of meters on unmetered fire services, a meter replacement program, and new installations. The service provides for timely installation of new large meter service while working with developers as to not impact the development timetable.
Community Issues/Concerns: No community issues/concerns have been raised regarding this contract.
Department Issues/Concerns: The Department of Public Works has no concerns with the recommendation of award.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
20-0896 |
12/2/2020 |
$750,000.00 |
|
1st Renewal |
21-0823 |
10/20/2021 |
$750,000.00 |
|
2nd Renewal |
|
|
$750,000.00 |
|
Total Revised Amount |
|
|
$2,250,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $750,000.00
Prime Vendor: Wade Coots Company, Inc.
Prime Status: Non-Minority
Location: Austell, GA
County: Cobb County
Prime Value: $750,000.00 or 100.00%
Total Contract Value: $$750,000.00 or 100.00%
Total M/FBE Value: -0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement Form
Exhibit 2: Contractor Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Exhibit 4: Pricing Sheet
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$750,000.00 |
|
Previous Adjustments: |
$750,000.00 |
|
This Request: |
$750,000.00 |
|
TOTAL: |
$2,250,000.00 |
Grant Information Summary
|
Amount Requested: |
|
☐ |
Cash |
|
Match Required: |
|
☐ |
In-Kind |
|
Start Date: |
|
☐ |
Approval to Award |
|
End Date: |
|
☐ |
Apply & Accept |
|
Match Account $: |
|
|
|
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R& E, Public Works, Professional Services - $750,000.00.
|
Key Contract Terms |
|
Start Date: 1/1/2023 |
End Date: 12/31/2023 |
|
Cost Adjustment: |
Renewal/Extension Terms: No options remain |
Overall Contractor Performance Rating: 3.40
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2022 |
6/30/2022 |