Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
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Request approval of lowest responsible bidder - Department of Public Works, 20ITB100620A-CJC, Small Water Meter Installation in the amount of $300,000.00 with Wade Coots Company (Austell, GA), to provide small water meter installation. Effective upon execution of contract through December 31, 2021 with two renewal options.
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $49,999.99 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Is this a purchasing item?
Yes
Summary & Background (First sentence includes Agency recommendation. Provide an executive summary of the action that gives an overview of the relevant details for the item.)
Scope of Work: The contract allows a private contractor to install and replace small water meters (under 2”) as necessary for new water service customers and to achieve the Department's goal of maintaining system reliability and ensuring fiscal responsibility.
Community Impact: As part of continued development activity in North Fulton, there is a need to provide new water meter connections to serve the development from the existing water mains. Additionally, the efficiency of correct metering of small services has increased revenue and decreased unaccounted usage of water in the water system.
Department Recommendation: The Department of Public Works recommends approval of lowest responsible bidder to Wade Coots Company with two renewal options.
Project Implications: The Small Meter installation contract provides installation of new service meters for new customers. The service provides for timely installation of new small meter service while working with developers as to not impact development time table.
Community Issues/Concerns: No community issues / concerns have been raised by constituents.
Department Issues/Concerns: This type of contractual service has been found to serve the North Fulton area well. The Water Services Division, working with developers and commercial contractors, has been able to establish a good working relationship in providing timely installation of new water service provided by the small meter installation contract.
Contract Modification: New Procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $300,000.00
Prime Vendor: Wade Coots Company, Inc.
Prime Status: Non-Minority
Location: Hiram, GA
County: Paulding County
Prime Value: $300,000.00 or 100%
Total Contract Value: $300,000.00 or 100%
Total M/FBE Value: -0-
Exhibits Attached
Exhibit 1: Bid Tabulation Sheet
Exhibit 2: Contractor Performance Report
Exhibit 3: Recommendation Award Memo
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.0 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$300,000.00 |
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TOTAL: |
$300,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1160: Water & Sewer R & E, Public Works, Professional Services - $300,000.00
Funding Line 2:
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Funding Line 3:
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Funding Line 4:
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Funding Line 5:
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Key Contract Terms |
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Start Date: 1/20/2021 |
End Date: 12/31/2021 |
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Cost Adjustment: . |
Renewal/Extension Terms: Two renewal options |
Overall Contractor Performance Rating: 3.2
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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1/1/2020 |
3/31/2020 |