Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 23ITB073123C-MH, Elevator and Escalator Maintenance Services in the amount not to exceed $400,000.00, with Mowrey Elevator Company of Florida, Inc. (Marianna, FL), to provide full on-site preventive maintenance services for approximately 75 types of passenger and freight elevators on an “as-needed” basis for Fulton County facilities. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2026 through December 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract furnishes all materials, labor, tools, equipment, and appurtenances necessary to provide full maintenance coverage including cleaning, painting, lubrication, adjusting, parts replacement, repairs and testing on all parts of the elevator equipment including, but not limited to, worm gears, thrust bearings, drive sheaves, sheave bearings, brake pulleys, brakes, brake coils, linings, motors, motor generator, hydraulic power units, hydraulic pumps and valves silencers, mufflers, controllers, selectors, relays, contacts, solid state devices, transformers, resistors and all related control hardware.
Community Impact: This impacts the community by ensuring safe and efficient elevator access to all floors for County’s employees and citizens, including persons with disabilities under the Americans with Disabilities Act (ADA).
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and materials contract, and the requested spending authority in the amount of $400,000.00 will cover preventive maintenance, corrective repairs, inspections, replacement parts/ components, and labor rates for FY2026.
Project Implications: This service is critical to ensuring the County remains compliant with State of GA regulations as well as the ADA.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract renewal is not approved, the Department does not possess the requisite expertise to perform elevator/escalator maintenance services. Vertical transportation systems are highly regulated by the State of Georgia and failure to have a contract in place may result in the revocation of operating permits.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0824 |
11/15/23 |
$400,000.00 |
|
1st Renewal |
24-0637 |
10/2/24 |
$400,000.00 |
|
2nd Renewal |
|
|
$400,000.00 |
|
Total Revised Amount |
|
|
$1,200,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $400,000.00
Prime Vendor: Mowrey Elevator Company of Florida, Inc.
Prime Status: Non-Minority
Location: Marianna, FL
County: Jackson County
Prime Value: $400,000.00 or 100.00%
Total Contract Value: $400,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$400,000.00 |
|
Previous Adjustments: |
$400,000.00 |
|
This Request: |
$400,000.00 |
|
TOTAL: |
$1,200,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1116: General, Real Estate and Asset Management, Building Maintenance- $400,000.00 “Subject to availability of funding adopted for FY2026 by BOC”
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Key Contract Terms |
|
Start Date:
1/1/2026 |
End Date:
12/31/2026 |
|
Cost Adjustment:
|
Renewal/Extension Terms:
No renewal options remain |
Overall Contractor Performance Rating: 70
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/30/2025 |