Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Real Estate and Asset Management, 23ITB138304C-JNJ, Standby Fencing Installation and Repair in an amount not to exceed $200,000.00 with Allied Fence Company, Inc. (Mableton, GA), to provide standby fencing installation and repair on an “as needed” basis for Fulton County. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background This contract furnishes all materials, labor, tools, equipment, and appurtenances necessary to provide standby fencing installation of new fence and replacement of existing fencing on an “as needed” basis for Fulton County facilities. The fencing types consist of chain link, ornamental iron, and steel fencing.
Community Impact: This contract ensures the security of County properties.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
This is a time and material contract and the requested spending authority in the total amount of $200,000 covers the cost for materials and labor associated with the repair, replacement, or installation of fencing at County facilities/properties for FY 2025. installation of galvanized chain link fencing for FY2025.
Project Implications: This contract requires specialty tools, equipment, training, and skills. Fencing repairs and installation will not be performed in a timely or cost-effective such as, securing all generators and HVAC systems at County facilities to prevent theft and vandalism.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If this renewal contract is not approved, the County cannot provide standby fencing installation and repair to secure Fulton County facilities.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
23-0768 |
11/1/23 |
$200,000.00 |
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1st Renewal |
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$200,000.00 |
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Total Revised Amount |
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$400,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $200,000.00
Prime Vendor: Allied Fence Company, Inc.
Prime Status: Non-Minority
Location: Mableton, GA
County: Cobb County
Prime Value: $200,000.00 or 100.00%
Total Contract Value: $200,000.00 or 100.00%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreement
Exhibit 2: Contractor’s Performance Report
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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Yes
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$200,000.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$200,000.00 |
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TOTAL: |
$400,000.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$200,000.00.
This is a Standby Contract that is dependent on the availability of resources provided as part of DREAM’s annual operating budget and/or capital improvement programs, and end-user/departmental operating/capital funding as identified” adopted for FY2025.
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating: 100
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2024 |
6/30/2024 |