Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to increase spending authority - Public Works, 22ITB136990K-JA, Standby Miscellaneous Construction, Water System Services in an amount not to exceed $1,040,711.28 with Wade Coots Company, Inc. (Austell, GA) to provide miscellaneous construction services for the Fulton County water distribution network. Effective upon BOC approval. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: This contract was initially approved by the BOC for one year with 2 one-year renewal options. The contract is currently in year #3 which is the final year. The Public Works Department seeks to have unused funding from Years 1 and 2 allocated to this final year. The Year 1 Purchase Order (PO 540 22ITB136990K-JA-1) has an unallocated balance of $326,872.37, while the Year 2 Purchase Order (PO 540 22ITB136990K-JA-1-R1) has an unallocated balance of $713,838.91. In total, the department aims to utilize the unused total of $1,040,711.28 from the first two years within Year 3 of this contract.
Scope of Work: The scope of work under this BOC Item will remain unchanged as compared to what was initially approved by the Fulton County BOC under Item #23-0206 and all subsequent actions. This contract provides for on-call, standby, and emergency construction services dealing with the repair and installation of water mains, water service lines, and other miscellaneous water service-related facilities located in the North Fulton water service area. The contractor will provide the necessary crew and equipment as directed by Public Works staff on an as needed basis.
Community Impact: The work under this contract ensures the North Fulton water distribution system continues to be maintained in the most efficient manner. This system in responsible for providing the residents and businesses with potable water.
Department Recommendation: The Public Works Department recommends approval of this item.
Project Implications: Approval of this item will ensure the availability of supplemental manpower and equipment through on-call services to address emergencies and support repair and replacement needs within the water distribution system. Additionally, approval will enable the Department to maximize the use of allocated funding to complete pending projects
Community Issues/Concerns: No community issues or concerns have been noted by the Public Works Department.
Department Issues/Concerns: Without approval of this item the Public Works Department will not be able to utilize unallocated balances that remain on the year 1 and year 2 purchase orders.
Contract Modification
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
23-0206 |
3/15/2023 |
$1,200,000.00 |
|
1st Renewal |
24-0203 |
3/20/2024 |
$1,200,000.00 |
|
2nd Renewal |
24-0892 |
12/18/2024 |
$1,200,000.00 |
|
Increase Spending Authority |
|
|
$1,040,711.28 |
|
Total Revised Amount |
|
|
$3,600,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,040.711.28
Prime Vendor: Wade Coots
Prime Status: Non-Minority
Location: Hiram, GA
County: Paulding County,
Prime Value: $1,040.711.28 or 100%
Total Contract Value: $1,040.711.28 or 100%
Total Certified Value: $0.00 or 0.00%
Exhibits Attached
Exhibit 1: Amendment
Exhibit 2: Performance Evaluation
Contact Information (Type Name, Title, Agency and Phone)
title
David E. Clark, Director, Public Works 404-612-2804
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$1,200,000.00 |
|
Previous Adjustments: |
$2,400,000.00 |
|
This Request: |
$1,040,711.28 |
|
TOTAL: |
$3,600,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
203-540-5400-H065