Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of the lowest responsible bidder - Department Public Works, 23ITBC100523A-KM, Water Meters in an amount not to exceed $1,500,000.00 with Delta Municipal Supply Company (Braselton, GA) to provide water meters. Effective January 1, 2024, through December 31, 2024, with two renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-373, all competitive sealed bids of more than $100,000.00 shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: The Department of Public Works requests approval of the lowest responsible bidder, Delta Municipal Supply Company, to provide water meters.
Scope of Work: The contract provides the water meters to be installed at new water service connections and for repairs and replacement of meters at current service locations.
Community Impact: Failure to procure/maintain these items in stock can negatively impact the operational support the Water Services Division has to install water meters in a timely manner. If the meters are not procured efficiently, negative constituent or client health and billing issues can ensue.
Department Recommendation: The Department of Public Works recommends approval.
The single bid analysis was conducted, and the Department of Purchasing & Contract Compliance has determined it is in the County’s best interest to proceed with awarding this procurement.
Project Implications: The efficient procurement of water meters is necessary to ensure accurate billing of water consumption for all water system customers.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: The Department has no issues/concerns regarding this agenda item.
Contract Modification: New procurement
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $1,500,000.00
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Braselton, GA
County: Braselton County
Prime Value: $1,500,000.00 or 100.00%
Subcontractor: None
Total Contract Value: $1,500,00.00 or 100%
Total Certified Value: $0.00
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Recommendation Memo
Exhibit 2: Bid Tabulation Sheet
Exhibit 3: Contractor Performance Report
Exhibit 4: Single Bid Analysis
Contact Information (Type Name, Title, Agency and Phone)
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Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$1,500,000.00 |
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TOTAL: |
$1,500,000.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $500,000.00
Funding Line 2:
203-540-5400-W046: Water & Sewer R & E, Public Works, Water Meter Replacements - $1,000,000.00
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Key Contract Terms |
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Start Date: 1/1/2024 |
End Date: 12/31/2024 |
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Cost Adjustment: |
Renewal/Extension Terms: 2 renewal options remain |
Overall Contractor Performance Rating: 88
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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10/1/2022 |
9/30/2023 |