Department
Real Estate and Asset Management
Requested Action
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 23RFP138801C-JNJ, Standby Emergency Repair and Restoration Services in the total amount not to exceed $3,000,000.00 with (A) Complete Contracting Partners, LLC (Powder Springs, GA), in the amount not to exceed $1,500,000.00; and (B) Cotton Commercial USA, Inc. dba Full Circle Restoration (Duluth, GA), in the amount not to exceed $1,500,000.00, to provide standby emergency repair and restoration services for Fulton County facilities on an “as-needed” basis. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2026 through December 31, 2026.
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Requirement for Board Action
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background: These contracts furnish all parts, labor, equipment, materials, transportation, and appurtenances necessary to provide on-site emergency repair and restoration services in the event of fire, storm, water, or other accidental damage to Fulton County facilities. These services operate on an “as needed” emergency basis.
These standby restoration contracts will ensure DREAM has the means and resources to prevent prolonged interruption of services in County facilities due to unpredictable or pre-defined events such as fire, storm, water, or other incidental damage and provides sufficient spending authority and the resources to respond quickly to prevent more extensive damage to facilities and impact on operations.
Scope of Work: The Scope of Work includes but is not limited to:
- Repair and/or restoration of facility damage resulting from natural or man-made causes.
- Repair and/or restoration of life safety systems such as fire alarm systems, sprinkler systems and intrusion alarm systems which are damaged by any kind of event.
- Emergency services may also be required in the event of a malfunction of building systems (i.e., heating, electrical) which must be temporarily alleviated to maintain facility operation.
- The contracts also provide environmental tests including air and water quality tests.
Community Impact: This service is necessary for the environmental health and comfort of the patrons and employees in County facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
These are time and material contracts and the requested spending authority in the total amount of $3,000,000.00 will cover the costs for the equipment, materials, replacement of systems parts/components and laboring for emergency repairs for FY2026.
Project Implications: The intent of these standby contracts is to provide a complete emergency disaster response, recovery and restoration services that respond immediately in case of catastrophe situation to Fulton County facilities. The County does not have the manpower or equipment required for services of this nature.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the County will not have the capacity or the expertise to perform this emergency repair and restoration service in-house.
Contract Modification
(A)Complete Contracting Partners, llc
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0519 |
8/7/24 |
$1,500,000.00 |
|
1st Renewal |
24-0731 |
11/6/24 |
$1,500,000.00 |
|
2nd Renewal |
|
|
$1,500,000.00 |
|
Total Revised Amount |
|
|
$4,500,000.00 |
(B)Cotton Commercial USA, Inc. dba Full Circle Restoration
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
24-0519 |
8/7/24 |
$1,500,000.00 |
|
1st Renewal |
24-0731 |
11/6/24 |
$1,500,000.00 |
|
2nd Renewal |
|
|
$1,500,000.00 |
|
Total Revised Amount |
|
|
$4,500,000.00 |
Contract & Compliance Information
Total Contract Value: $3,000,000.00
(A)
Contract Value: $1,500,000.00
Prime Vendor: Complete Contracting Partners, LLC
Prime Status: African American Male Business Enterprise
Location: Powder Springs, GA
County: Cobb County
Prime Value: $1,200,000.00 or 80.00%
Subcontractor: BAKOP Construction
Subcontractor Status: African American Male Business Enterprise
Location: Douglasville, GA
County: Douglas County
Contract Value: $300,000.00 or 20.00%
Total Contract Value: $1,500,000.00 or 100.00%
Total Certified Value: $1,500,000.00 or 100.00%
(B)
Contract Value: $1,500,000.00
Prime Vendor: Cotton Commercial USA, Inc. dba Full Circle Restoration Construction Services, Inc.
Prime Status: Hispanic Male Business Enterprise
Location: Duluth, GA
County: Gwinnett County
Prime Value: $1,500,000.00 or 100.00%
Total Contract Value: $1,500,000.00 or 100.00%
Total Certified Value: $1,500,000.00 or 100.00%
Grand Contract Value: $3,000,000.00 or 100.00%
Grand Certified Value: $3,000,000.00 or 100.00%
Exhibits Attached
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Performance Evaluation
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$3,000,000.00 |
|
Previous Adjustments: |
$3,000,000.00 |
|
This Request: |
$3,000,000.00 |
|
TOTAL: |
$9,000,000.00 |
Fiscal Impact / Funding Source
Funding Line 1:
500-520-5200-TBD: Capital, Real Estate and Asset Management, To-Be Determine -$3,000,000.00 “This is a Standby Contract that is dependent on the availability of resources, and/or end-user/departmental operating/capital funding as identified” as a part of FY2026 budget”.
|
Key Contract Terms |
|
Start Date:
1/1/2026 |
End Date:
12/31/2026 |
|
Cost Adjustment:
|
Renewal/Extension Terms:
No renewal options remain |
Overall Contractor Performance Rating:
Complete Contracting Partners, LLC 82
Cotton Commercial USA, Inc. dba Full Circle Restoration 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2025 |
6/1/2025 |