Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew existing contracts - Department of Real Estate and Asset Management, 22ITB132332C-GS, Solid Waste Disposal and Recycling Services Countywide in the total amount not to exceed $1,344,000.00 with (A) Latham Home Sanitation Company, Inc. (Loganville, GA) in the amount of $660,000.00; and (B) Georgia Waste Systems, LLC dba Waste Management of Atlanta South, (Like City, GA) in the amount of $684,000.00, to provide landfill solid waste disposal and single stream recycling services for County facilities. This action exercises the first of two renewal options. One renewal option remains. Effective dates: January 1, 2023, through December 31, 2023. (APPROVED)
body
Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, or 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to renew existing contracts to provide Solid Waste Disposal and Recycling Services Countywide for FY2023.
Scope of Work: These contracts furnish all materials, labor, equipment, transportation, and appurtenances necessary for providing comprehensive countywide solid waste disposal and single stream recycling services. The Scope of Work consists of solid waste collection, transportation, and disposal services for the County’s facilities, and to support the ongoing operational needs for the disposal of construction and demolition waste, clearing and grubbing debris, municipal solid waste, and other routine waste materials.
In addition to the solid waste disposal, the contractors shall provide landfill/transfer station or other disposal facilities, such as dumpsters, roll off containers, single stream recycling collection and shredding services on an “as needed” basis to meet the essential operations of the County. This may require the solid waste contractor to operate on a variable or limited frequency to satisfy the additional solid waste needs of any Fulton County facility. The recycling will be conducted utilizing recycling 95-gallon containers.
Community Impact: The overall impact on the community health would be unsanitary conditions throughout the County if the County does not properly dispose of its solid waste. The addition of single stream packet recycling allows the surrounding communities to recycle without having to separate the waste. This applies to all districts.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
The requested spending authority is an increase of $349,400 because the original contract was approved effective April 1, 2022 through December 31, 2022 (BOC Item #22-0240) for a 9 month period and this contract term will be for a 12 month period. Additional factors contributing to the increase in 2023 spending authority include increase recycling services for the Fulton County Jail and to cover increases for solid waste disposal rates.
This is a time and materials contracts that requires covering the costs for labor, equipment, and transportation pick-up/haul for the disposal of solid waste at designated landfill sites. The requested total spending authority in the amount of $1,344,000 will cover costs for the anticipated solid waste disposal services required for FY2023.
Historical Expenditures:
• FY2022: The County allocated expenditure as of 9/20/2022, $754,600.00
• FY2021: The County spent $890,761.23
• FY2020: The County spent $768,425.65
• FY2019: The County spent $665,763.48
• FY2018: The County spent $1,409,171.84
Project Implications: These contracts allow the Solid Waste Contractors to provide the collection and disposal of solid waste Countywide as well as single stream recycling services to the designated landfill sites.
Community Issues/Concerns: None of which the Department is aware.
Department Issues/Concerns: If these renewal contracts are not approved, the Department will not have the ability to continue to collect solid waste and recycling materials from Countywide facilities and disposing it properly
Contract Modification
(A) Latham Home Sanitation Company, Inc
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0240 |
4/13/22 |
$441,600.00 |
|
Increase Spending Authority No. 1 |
22-0578 |
8/17/22 |
$40,000.00 |
|
1st Renewal |
|
|
$660,000.00 |
|
Total Revised Amount |
|
|
$1,141,600.00 |
(B) Georgia Waste Systems, LLC
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0240 |
4/13/22 |
$313,000.00 |
|
Increase Spending Authority No. 1 |
22-0578 |
8/17/22 |
$200,000.00 |
|
1st Renewal |
|
|
$684,000.00 |
|
Total Revised Amount |
|
|
$1,197,000.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Total Contract Value: $1,344,000.00
(A)
Contract Value: $660,000.00
Prime Vendor: Latham Home Sanitation Company, Inc.
Prime Status: White Female Business Enterprise-Certified
Location: Loganville, GA
County: Walton County
Prime Value: $660,000.00 or 100.00%
Total Contract Value: $660,000.00or 100.00%
Total M/FBE Value: $660,000.00 or 100.00%
(B)
Contract Value: $684,000.00
Prime Vendor: Georgia Waste Systems, Inc. dba Waste Mgmt.
Prime Status: Non-Minority
Location: Lake City, GA
County: Clayton County
Prime Value: $410,400.00 or 60.00%
Subcontractor: BMS Enterprises
Subcontractor Status: African American Male Business Enterprise- Non-Certified
Location: Conyers, GA
County: Rockdale County
Subcontractor Value: $273,600.00 or 40.00%
Total Contract Value: $684,000.00 or 100.00%
Total M/FBE Value: $273,600.00 or 40.00%
Grand Contract Value: $1,344,000.000 or 100.00%
Grand M/FBE Value: $933,600 or 69.46%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contract Renewal Agreements
Exhibit 2: Contractor’s Performance Reports
Exhibit 3: Contract Renewal Evaluation Form
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$754,600.00 |
|
Previous Adjustments: |
$240,000.00 |
|
This Request: |
$1,344,000.00 |
|
TOTAL: |
$2,338,600.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5222-1175: General, Real Estate and Asset Management, Waste Disposal Services- $913,000 “Subject to availability of funding adopted for FY2023 by BOC
Funding Line 2:
100-999-S666-1175: General, Non-Agency, Waste Disposal Services- $431,000 “Subject to availability of funding adopted for FY2023 by BOC
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Key Contract Terms |
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Start Date: 1/1/2023 |
End Date: 12/31/2023 |
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Cost Adjustment: |
Renewal/Extension Terms: One renewal option remains |
Overall Contractor Performance Rating:
Latham Home Sanitation Company, Inc. 3.80
Georgia Waste Systems, Inc. dba Waste Mgmt. 3.80
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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4/1/2022 |
7/28/2022 |