File #: 23-0274    Version: 1 Name:
Type: CM Action Item - Open & Responsible Government Status: Passed
File created: 3/9/2023 In control: Board of Commissioners
On agenda: 4/19/2023 Final action: 4/19/2023
Title: Request approval of a recommended proposal - Information Technology, 22RFP315692K-BKJ, Design, Development and Implementation for Phase I, Public Facing Website in an amount not to exceed $355,250.00 with Svanaco Inc., DBA Americaneagle.com (Des Plaines, IL), to assess and implement critical platform enhancements for the County's public-facing website (fultoncountyga.gov). The contract will commence as of the date indicated in the Notice to Proceed (NTP) and shall continue until the sooner of (a) a period of 18 months; (b) Final Acceptance; or (c) the Agreement is terminated as provided herein. (APPROVED)
Attachments: 1. Exhibit 1 - EVALUATION COMMITTEE RECOMMENDATION LETTER, 2. Exhibit 2 - Contractor's Performance Memo-Americaneagle, 3. 2023-0274

 

Department

Information Technology

 

Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)

title

 

Request approval of a recommended proposal - Information Technology, 22RFP315692K-BKJ, Design, Development and Implementation for Phase I, Public Facing Website in an amount not to exceed $355,250.00 with Svanaco Inc., DBA Americaneagle.com (Des Plaines, IL), to assess and implement critical platform enhancements for the County’s public-facing website (fultoncountyga.gov). The contract will commence as of the date indicated in the Notice to Proceed (NTP) and shall continue until the sooner of (a) a period of 18 months; (b) Final Acceptance; or (c) the Agreement is terminated as provided herein.  (APPROVED)

 

body

Requirement for Board Action (Cite specific Board policy, statute or code requirement)

In accordance with the Purchasing Code Sections 102-374 or 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners.

 

Strategic Priority Area related to this item (If yes, note strategic priority area below)

Open and Responsible Government

 

Commission Districts Affected

All Districts                     

District 1                     

District 2                     

District 3                     

District 4                     

District 5                     

District 6                     


Is this a purchasing item?

Yes

 

Summary & Background Summary & Background: The project consists of assessing and implementing critical application enhancements, update the public-facing website (fultoncountyga.gov) to the latest application release, and implement best practices to optimize the customer experience.  The Information Technology and External Affairs departments have partnered to implement these critical updates. 

 

The public-facing internet (fultoncountyga.gov) was implemented in 2019 and has been accessed by 2,584,289 new visitors in the past year. There is a dire need for vendor support; this critical need for application updates cannot be met with existing internal resources. The Information Technology department proposes the use of American Rescue Plan Act funds as the funding source for the initiative.

 

Scope of Work: The scope of the work is to develop critical application enhancements, implement best practices, upgrade to the latest version of the platform supporting the public-facing website (fultoncountyga.gov), and partner with the vendor for on-going support.

 

In accordance with County Purchasing Code Section 102-386 regarding intellectual property, the anticipated useful life of the intellectual property is a minimum of 10 years and the anticipated annual cost for maintenance & support agreement, service agreement and licensing fees in order to maintain the intellectual property over its useful life is estimated to be $189,000 annually beginning 2024.

 

Community Impact: Enhancements and remediation for the public-facing website provides an improved digital experience for residents, businesses, and other agencies seeking information regarding Fulton County services. 

 

Department Recommendation:  Recommend approval.

 

Project Implications: The project lends toward maintaining a positive public web presence and providing training and knowledge transfers to internal staff. 

 

Community Issues/Concerns: There are no issues/concerns to report.

 

Department Issues/Concerns: There are no additional concerns to report.

 

Contract Modification: This is a new procurement.

 

Contract & Compliance Information (Provide Contractor and Subcontractor details.)

 

Contract Value:                                          $355,250.00

                                          

Prime Vendor:                     Svanaco Inc., DBA Americaneagle.com

Prime Status:                     Non-Minority

Location:                                                               Des Plaines, IL

County:                                                               Cook County

Prime Value:                                          $355,250.00 or 100.00%

 

Total Contract Value:                      $355,250.00or 100.00%

Total Certified Value:                      $0.00

 

Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)

Exhibit 1: Evaluation Committee Recommendation Letter

Exhibit 2: Contractor’s Performance Memo

Exhibit 3: Department Recommendation Memo

 

Contact Information (Type Name, Title, Agency and Phone)
title

Kevin Kerrigan, CIO, Information Technology, 404-612-0057

 

Contract Attached
title

No


Previous Contracts

title

No

 

Total Contract Value

Original Approved Amount:

$0.00

Previous Adjustments:

$0.00

This Request:

$355,250.00

TOTAL:

$355,250.00


Grant Information Summary

Amount Requested:

 

Cash

Match Required:

 

In-Kind

Start Date:

 

Approval to Award

End Date:

 

Apply & Accept

Match Account $:

 

 

 


Fiscal Impact / Funding Source

Funding Line 1:

448-220-ARP1-VIRT: American Rescue Plan, Information Technology, Virtual Support - IT

Key Contract Terms

Start Date: 4/12/2023

End Date: See contract terms

Cost Adjustment

Renewal/Extension Terms: No renewals


Overall Contractor Performance Rating: New vendor

Would you select/recommend this vendor again?

Choose an item.

 

Report Period Start:

Report Period End: