Department
Real Estate and Asset Management
Requested Action
title
Request approval to amend an existing contract - Department of Real Estate and Asset Management, 19RFP120741C-GS, Janitorial Services for Fulton County’s Government Center Complex (Group A) and Justice Center Facilities (Group B) in the amount of $26,400.00 with American Facility Services, Inc. (Alpharetta, GA); to provide janitorial services for the Medical Examiner’s Office, located at 430 Pryor Street, Atlanta, GA. 30303. This facility is being added to the existing Justice Center Facilities (Group B) janitorial services contract. Effective upon BOC approval. (APPROVED)
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Requirement for Board Action
In accordance with Purchasing Code Section 102-420, contract modifications within the scope of the contract and necessary for contract completion of the contract, in the specifications, services, time of performance or terms and conditions of the contract shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background Request approval to amend existing contract to add the Medical Examiner’s Office, located at 430 Pryor Street, Atlanta, GA 30303, to the existing Justice Center Facilities (Group B) janitorial services contract for FY2022.
Scope of Work:
This contract provides general night cleaning five (5) days per week (Monday through Friday). The scope includes all labor, materials, cleaning supplies, restroom supplies (including feminine products, soap, toilet seat covers, toilet tissue, paper towels, and other required supplies) and equipment necessary to provide the highest quality of janitorial services at this facility, to include the restrooms on the ground and first floor. Only disinfectants approved by the EPA/CDC as being suitable for killing the SARS-CoV-2 (Novel Coronavirus) will be used in the performance of the tasks associated with this contract.
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Building |
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Sq. Ft. Cost |
Monthly Cost |
Term - 12 Months |
Annual Cost |
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430 Pryor Street |
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Total Sq. Ft. |
17,910 |
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Cleanable Sq. Ft. |
15,044 |
$1.75 |
$2,200.00 |
12 |
$26,400.00 |
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Adjusted Sq. Ft. |
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Weekly Cost |
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$507.69 |
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Community Impact: The overall community impact is to provide clean and sanitary facility.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval to amend existing contract to provide janitorial services for the Medical Examiner’s Office, located at 430 Pryor Street, Atlanta, GA. 30303. This facility is being added to the existing Justice Center Facilities (Group B) janitorial services contract, beginning on January 3, 2022 through December 31, 2022.
American Facility Services, Inc. is currently responsible for providing janitorial services for the Justice Facilities (Group B) which consists of; five (5) facilities: Justice Center Tower; Carnes Justice Center Building; Lewis Slaton Fulton County Court House; Judge Romae T. Powell Juvenile Justice Center; and the State of Georgia Department of a Human Services (DHS) for a total of 1,288,524 sq. ft./1,082,361 cleanable sq. ft. AFS has performed very well and is a highly competent janitorial contractor for Fulton County as stated in their performance report.
Project Implications: This amendment will allow the existing janitorial contractor to provide and maintain a clean and sanitary County facility. The effective cleaning program is a critical component to keeping a healthy and productive work environment.
Community Issues/Concerns: None that the Department is aware.
Department Issues/Concerns: If this contract amendment is not approved, the Medical Examiner’s Office will not have sufficient cleaning services.
Contract Modification
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Current Contract History |
BOC Item |
Date |
Dollar Amount |
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Original Award Amount |
19-1151 |
12/18/19 |
$1,239,838.00 |
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1st Renewal |
20-0740 |
10/21/20 |
$1,239,838.00 |
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2nd Renewal |
21-0754 |
10/6/21 |
$1,239,838.00 |
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Amendment No. 1 |
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$26,400.00 |
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Total Revised Amount |
|
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$3,745,914.00 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $26,400.00
Prime Vendor: American Facility Services, Inc.
Prime Status: Non-Minority
Location: Alpharetta, GA
County: Fulton County
Prime Value: $23,760.00 or 90.00%
Subcontractor: Simplee Clean LLC
Subcontractor Status: African American Female Business Enterprise- Non-Certified
Location: Atlanta, GA
County: Fulton County
Subcontractor Value: $2,640.00 or 10.00%
Total Contract Value: $26,400.00 or 100.00%
Total M/FBE Value: $2,640.00 or 10.00%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Amendment No.1 to Form of Contract
Exhibit 2: Cost Proposal
Exhibit 3: Contractor’s Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
title
Yes
Previous Contracts
title
Yes
Total Contract Value
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Original Approved Amount: |
$1,239,838.00 |
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Previous Adjustments: |
$2,479,676.00 |
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This Request: |
$26,400.00 |
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TOTAL: |
$3,745,914.00 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5221-1176: General, Real Estate and Asset Management, Cleaning Services- $26,400.00 “Pending approval of the FY2022 Budget by the BOC”
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Key Contract Terms |
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Start Date: 1/5/2022 |
End Date: 12/31/2022 |
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Cost Adjustment: |
Renewal/Extension Terms: |
Overall Contractor Performance Rating: 3.60
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
9/30/2021 |