Department
Public Works
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval to renew an existing contract - Department of Public Works, 22ITBC074A-JWT, Corporation Stops and Brass Fittings in the amount of $412,683.51 Delta Municipal Supply Company (Lawrenceville, GA) to provide corporation stops and brass fittings. This action exercises the second of two renewal options. No renewal options remain. Effective dates: January 1, 2025, through December 31, 2025. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-394(6), the Purchasing Department shall present all renewal requests to the Board of Commissioners at least 90 days prior to the contract renewal date, 60 days if the contract term is six (6) months or less.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Health and Human Services
Commission Districts Affected
All Districts ☐
District 1 ☒
District 2 ☒
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background:
Scope of Work: This contract provides for the procurement of corporation stops and brass fittings for water service installation, repair, and maintenance for the North Fulton water distribution system.
Community Impact: Failure to procure and maintain these items in stock can negatively impact the operation of the Water Services Division in maintaining water systems and services in a timely and efficient manner.
Department Recommendation: The Department of Public Works recommends renewal of the existing contract.
Project Implications: Failure to procure and maintain these items in stock can negatively impact the operation of the Water Services Division in maintaining water systems and services.
Community Issues/Concerns: No issues/concerns have been raised by constituents or clients regarding this agenda item.
Department Issues/Concerns: No issues/concerns have been raised by Public Works staff.
Contract Modification:
|
Current Contract History |
BOC Item |
Date |
Dollar Amount |
|
Original Award Amount |
22-0991 |
12/21/2022 |
$397,959.03 |
|
1st Renewal |
23-0762 |
11/1/2023 |
$412,683.51 |
|
2nd Renewal |
|
|
$412,683.51 |
|
Total Revised Amount |
|
|
$1,223,326.05 |
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $412,683.51
Prime Vendor: Delta Municipal Supply Co.
Prime Status: Non-Minority
Location: Lawrenceville, GA
County: Gwinnett County
Prime Value: $412,683.51 or 100.00%
Subcontractor: None
Total Contract Value: $412,683.51 or 100%
Total Certified Value: $-0-
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Contractor Renewal Agreement
Exhibit 2: Contractor Evaluation Form
Exhibit 3: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
title
Nick Ammons, Deputy Director, Public Works, 404-612-7530
Contract Attached
title
No
Previous Contracts
title
Yes
Total Contract Value
|
Original Approved Amount: |
$810,642.54 |
|
Previous Adjustments: |
$0.00 |
|
This Request: |
$412,683.51 |
|
TOTAL: |
$1,223,326.05 |
Grant Information Summary
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Amount Requested: |
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☐ |
Cash |
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Match Required: |
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☐ |
In-Kind |
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Start Date: |
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☐ |
Approval to Award |
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End Date: |
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☐ |
Apply & Accept |
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Match Account $: |
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|
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Fiscal Impact / Funding Source
Funding Line 1:
203-540-5453-1450: Water & Sewer R & E, Public Works, Maintenance Supplies - $412,683.51.
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Key Contract Terms |
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Start Date: 1/1/2025 |
End Date: 12/31/2025 |
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Cost Adjustment: |
Renewal/Extension Terms: No renewal option remains |
Overall Contractor Performance Rating: 85
Would you select/recommend this vendor again?
Yes
|
Report Period Start: |
Report Period End: |
|
4/1/2024 |
6/30/2024 |