Department
Real Estate and Asset Management
Requested Action (Identify appropriate Action or Motion, purpose, cost, timeframe, etc.)
title
Request approval of a recommended proposal - Department of Real Estate and Asset Management, RFP#21RFP127274K-BKJ, Comprehensive Operation and Preventive and Predictive Maintenance Services for the Fulton County Jail and the South Fulton Municipal Regional Jail in an amount not to exceed $2,175,459.00 with Johnson Controls, Inc., (Atlanta, GA), to provide comprehensive operation, preventive and corrective maintenance services for the Fulton County Jail and the South Fulton Municipal Jail at Union City. Effective Dates: July 1, 2021 through December 31, 2021, with four renewal options. (APPROVED)
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Requirement for Board Action (Cite specific Board policy, statute or code requirement)
In accordance with Purchasing Code Section 102-374 and 102-375, all competitive sealed proposals shall be forwarded to the Board of Commissioners for approval.
Strategic Priority Area related to this item (If yes, note strategic priority area below)
Open and Responsible Government
Commission Districts Affected
All Districts ☒
District 1 ☐
District 2 ☐
District 3 ☐
District 4 ☐
District 5 ☐
District 6 ☐
Is this a purchasing item?
Yes
Summary & Background
Scope of Work: This contract provides preventive/scheduled and corrective/ unscheduled maintenance services for the Fulton County Jail and the South Fulton Municipal Regional Jail properties. Specific maintenance services include: facility management; facility property; building envelope and structure; site utilities and distribution systems; central utility plant; hot and chilled water systems; natural gas and LP distribution and combustion systems; plumbing, sewer and water control systems; electrical systems and lighting; low voltage systems; heating ventilation and air conditioning (HVAC); uninterruptible power supply (UPS); emergency generator; security and alarm systems; fire alarm, fire sprinkler, and fire suppression; water towers; kitchen and laundry equipment; pest control; swimming pool; Fume Hoods and grounds/landscape.
The Fulton County Jail Complex consists of twelve (12) mixed use facilities that contain a diverse array of services ranging from administrative offices to maximum security inmate housing. The Complex's building systems include, but is not limited to, chillers, boilers, vertical transportation systems, security electronics, water heaters, negative air handling units, security locks, industrial kitchen equipment, and commercial laundry equipment. On average, 1,300 corrective maintenance work requests are submitted by the various facility end-users.
The South Fulton Municipal Regional Jail located at 6500 Watson Street in Union City, Georgia consists primarily of a single story, 325 bed regional jail encompassing a reported 86,375 square feet. The facility was originally designed in 1997 and constructed in 1998, with the exception of the east wing (gymnasium) as documents reviewed indicate that this was an existing structure of an unknown construction date. The facility contains office areas, infirmary, gymnasium, kitchen, prisoner intake area and detention pods.
Community Impact: This effort is necessary to prevent unnecessary legal fees, unwarranted publicity and without a contract agreement to ensure continued preventive/corrective maintenance services at these Fulton County Jail facilities.
Department Recommendation: The Department of Real Estate and Asset Management recommends approval.
Johnson Controls, Inc. is recommended to provide comprehensive operation, preventive and corrective maintenance services for the Fulton County Jail and the South Fulton Municipal Jail at Union City.
This recommended professional firm has a current contract with Fulton County and has performed very well and highly competent as a Jail Facility Management Contractor for the Department of Real Estate and Asset Management as stated in their performance report.
Historical Expenditures:
Fulton County Jail Complex:
FY2021: $1,081,407.64 as of 5/6/2021
FY2020: $5,020,000.00
FY2019: $4,785,581.60
FY2018: $4,973,645.20
FY2017: $4,793,370.00
FY2016: $4,840,278.00
South Fulton Municipal Regional Jail:
FY2021: $101,062.38 as of 5/6/2021
FY2020: $713,226.78
FY2019: $220,598.50
FY2018: $150,000.00
Project Implications: The intent of this contract is to ensure the safety and security of County staff, visitors and inmates through a well-designed and organized comprehensive maintenance program. The County requires the efficient operation of the Jail complex facilities and the South Fulton Municipal Regional Jail in order to preserve building assets in such a manner as to extend their useful life Expectancy.
Community Issues/Concerns: None that the Department is aware of.
Department Issues/Concerns: If this proposal is not approved, the County does not have the internal resource capacity, or the expertise, to perform this service in-house. It will enable us to have Jail Facility Management Contractor to ensure preventive/corrective maintenance services at these jail facilities.
Contract Modification: This is a new procurement.
Contract & Compliance Information (Provide Contractor and Subcontractor details.)
Contract Value: $2,175,459.00
Prime Vendor: Johnson Controls, Inc.
Prime Status: Non-Minority
Location: Roswell, GA
County: Fulton County
Prime Value: $1,686,359.00 or 77.52%
Subcontractor: Hawk Construction Company
Subcontractor Status: African American Male Business Enterprise-Certified
Location: Ellenwood, GA
County: Clayton County
Contract Value: $447,000.00 or 20.55%
Subcontractor: Total Maintenance Solutions South, Inc.
Subcontractor Status: African American Male Business Enterprise- Non-Certified
Location: Bonaire, GA
County: Houston County
Contract Value: $20,000.00 or 0.92%
Subcontractor: Bernum Grease
Subcontractor Status: African American Male Business Enterprise- Non-Certified
Location: Douglasville, GA
County: Douglas County
Contract Value: $1,308.00 or 0.06%
Subcontractor: Prime Power
Subcontractor Status: White Female Business Enterprise- Non-Certified
Location: Austell, GA
County: Cobb County
Contract Value: $2,792.00 or 0.13%
Subcontractor: F.M. Sheldon
Subcontractor Status: African American Female Business Enterprise- Non-Certified
Location: Atlanta, GA
County: Fulton County
Contract Value: $18,000.00 or 0.83%
Total Contract Value: $2,175,459.00 or 100.00%
Total M/FBE Value: $489,100.00 or 22.48%
Exhibits Attached (Provide copies of originals, number exhibits consecutively, and label all exhibits in the upper right corner.)
Exhibit 1: Evaluation Committee Recommendation Letter
Exhibit 2: Contractor Performance Report
Contact Information (Type Name, Title, Agency and Phone)
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Joseph N. Davis, Director, Department of Real Estate and Asset Management, (404) 612-3772
Contract Attached
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No
Previous Contracts
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Yes
Total Contract Value
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Original Approved Amount: |
$0.00 |
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Previous Adjustments: |
$0.00 |
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This Request: |
$2,175,459.00 |
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TOTAL: |
$2,175,459.00 |
Grant Information Summary
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Amount Requested: |
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Cash |
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Match Required: |
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In-Kind |
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Start Date: |
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Approval to Award |
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End Date: |
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Apply & Accept |
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Match Account $: |
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Fiscal Impact / Funding Source
Funding Line 1:
100-520-5224-1116: General, Real Estate and Asset Management, Building Maintenance- $2,175,459.00
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Key Contract Terms |
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Start Date: 7/1/2021 |
End Date: 12/31/2021 |
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Cost Adjustment: Click here to enter text. |
Renewal/Extension Terms: Four renewal options |
Overall Contractor Performance Rating:
Would you select/recommend this vendor again?
Yes
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Report Period Start: |
Report Period End: |
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7/1/2021 |
12/31/2021 |